(739) Executive Administrative Support Professional

Arlo Solutions LLC; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Arlo Solutions LLC is seeking an Executive Administrative Support Professional to support three senior executives in Washington, DC. The role involves calendar management, meeting coordination, travel logistics via Concur, and SharePoint site administration, with responsibilities spanning procurement tracking and event support for major meetings.

Qualified candidates will have a college degree or equivalent experience, 4+ years supporting executives, and the ability to handle confidential

Qualifications

• College degree or high school diploma with substantial work experience in executive support.
• Experience supporting executive-level personnel is required.
• Ability to handle confidential and time-sensitive material.
• English-speaking with government work requirements.

Responsibilities

• Maintain calendars for 3 Senior Executives and schedule meetings, including virtual platforms.
• Hold weekly calendaring check-ins with executives.
• Prepare, format, and edit correspondence, reports, memos, letters, and presentations.
• Manage staff directories and org charts; review correspondence for signature-readiness.
• Provide on-site support: printing, copying, briefing books, and meeting folders.
• Coordinate conference room logistics and ensure materials are prepared in advance.
• Support 5–8 OA meetings/conferences monthly; take accurate notes and distribute within 3–5 days.
• Gather, track, and route procurement/purchase packages; manage SharePoint site content uploads.
• Coordinate end-to-end travel via Concur (auths, vouchers, itineraries, and issue resolution).
• Plan and manage events and summits (up to 2 HHS conferences per year).

Education

College degree

High school diploma

Job description

(739) Executive Administrative Support Professional

Washington, DC

Company Summary

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.

Position Description

Arlo Solutions provides Executive Administrative, Administrative, and Project Management Support Services to the U.S. Department of Health and Human Services (HHS), Assistant Secretary for Financial Resources (ASFR), Office of Acquisitions (OA). The work supports three Senior Executives with calendaring, correspondence, meeting coordination, and travel logistics, while also providing SharePoint site management, procurement package tracking, and administrative support for 5–8 OA meetings and conferences monthly.

Location

(Onsite) Washington, D.C.

Responsibilities and/or Success Factors

• Maintain calendars for 3 Senior Executives
• Monitor communications to make scheduling determinations; schedule/coordinate meetings including virtual platforms;
• Hold weekly calendaring check-ins with executives

Administrative Support

• Prepare, format, and edit correspondence, reports, memos, letters, and presentations
• Maintain staff directories and org charts; review correspondence for signature-readiness

On-Site Executive Support

• Printing, copying, assembling briefing books and meeting folders
• Conference room coordination
• Ensure materials are ready in advance of engagements

Meeting Support

• Support 5–8 monthly OA meetings/conferences
• Accurate notetaking; distribute summary notes/action items within 3 days (short meetings) or 5 days (longer strategic sessions)

Requisition Package Processing

• Gather, track, and route OA procurement/purchase packages SharePoint POC
• Serve as focal point for OA/ASFR SharePoint site, including content uploads/migration

Executive Travel Coordination

• End-to-end travel support via Concur (authorizations, vouchers, itineraries, discrepancy resolution)

Event Support

• Planning, logistics, and on-site/virtual support for summits, all-hands meetings, leadership forums, Industry Day events, and conferences (up to 2 HHS conferences/year)

Minimum Qualifications Including Certificates

• College degree + 4 years of related work experience, or high school diploma + 8 years of related work experience
• Prior experience supporting Executive-level personnel is required
• Ability to work well with all levels of management and staff Ability to handle confidential and time-sensitive material
• Must be legally eligible to work in the United States English-speaking, with skills necessary to meet government requirements

Desired Qualifications

• Position may occasionally require travel between Washington, DC and Rockville, MD to support Department-wide events (advance notice provided)

AAP Statement

We are proud to be an Affrhative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Arlo Solutions LLC’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.