68063600 - OPERATIONS REVIEW SPECIALIST

State of Florida; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement options

Paid leave

Holidays

Tuition waivers

Student loan forgiveness

Job summary

The Agency for Health Care Administration (AHCA) is Florida's primary health policy and planning agency. This Procurement Analyst role in Tallahassee focuses on Medicaid-related procurement, ITN/RFP/ITB/RFQ processes, and best-value reviews to support Florida's health care system.

Join a team that values cost-effectiveness, transparency, and high-quality care. The position reports to Purchasing Manager and requires collaboration with program offices, legal staff, and vendors to ensure compliance

Qualifications

• One (1) year of experience writing, reviewing, editing, and formatting professional documents.
• One (1) year of experience developing, reviewing, or approving requisitions in MFMP.
• One (1) year of State of Florida procurement and/or contract experience.

Responsibilities

• Meeting with appropriate program office staff, as needed, to ensure a full understanding of scope of service, program, purpose of contract, etc.
• Assisting with the development of scopes of services, mandatory submission requirements, cost proposals, evaluation criteria scoring, and other related attachments.
• Coordinating, reviewing, and providing the agency’s response to vendor‑submitted questions.
• Drafting and finalizing any addenda.
• Posting solicitation‑related documents to Vendor Information Portal and any other applicable site.
• Evaluating mandatory requirements for responsiveness.
• Conducting vendor reference checks, as necessary.
• Facilitating and administering the public bid opening, vendor conference, the pre‑evaluation instruction meeting, negotiation meeting with vendors (for ITN’s) and public dissemination of scores meeting.
• Developing evaluator score sheets, instructions, and related documents (e.g., agenda, addenda).
• Scheduling and administering the evaluation process, negotiation process, and the public dissemination of scores meeting.
• Providing guidance to evaluators and negotiators.
• Drafting and routing related justification, recommendation, and other award documents for approval.
• Participating in settlement conferences or other meetings required in the event of vendor protest.
• Meeting with the Contract Manager, Program Area, Management, and/or legal as required throughout the solicitation process.

Skills

Procurement knowledge

Contract administration

Vendor management

MS Office (Excel/Word)

MFMP familiarity

Tools

MFMP Portal

Vendor Information Portal

Job description

The Agency for Health Care Administration (AHCA) is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of the Agency Secretary, AHCA is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

The Medicaid program provides low-income families and individuals with access to health care.

If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals and families across the state, AHCA invites you to apply to become an essential member of our team.

As one of Florida’s leading state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high-quality care at the lowest cost to taxpayers.

Position Overview:

This is an exciting opportunity to help shape the quality of health care in Florida.

We are seeking to hire a procurement analyst who desires to work to enhance the delivery of health care services through the Florida Medicaid Program.

This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team-based work environment.

This is a professional position which reports to the Purchasing Manager within the Agency's Purchasing section.

This position is responsible for the development and/or review of formal and informal solicitations (over $35,000) to include Invitations to Bid (ITB), Requests for Proposal (RFP), Invitations to Negotiate (ITN), and Requests for Quote (RFQ) to achieve the best value for the State of Florida.

This includes keeping abreast of changes in law and rules affecting procurement and ensuring the review, update, development, and implementation of all Agency procurement-related practices and documents, ensuring incorporation of all applicable laws, rules, and regulations.

This job performs, but is not limited to, the duties below:

• Meeting with appropriate program office staff, as needed, to ensure a full understanding of scope of service, program, purpose of contract, etc.
• Assisting with the development of scopes of services, mandatory submission requirements, cost proposals, evaluation criteria scoring, and other related attachments.
• Coordinating, reviewing, and providing the agency’s response to vendor‑submitted questions.
• Drafting and finalizing any addenda.
• Posting solicitation‑related documents to Vendor Information Portal and any other applicable site.
• Evaluating mandatory requirements for responsiveness.
• Conducting vendor reference checks, as necessary.
• Facilitating and administering the public bid opening, vendor conference, the pre‑evaluation instruction meeting, negotiation meeting with vendors (for ITN’s) and public dissemination of scores meeting.
• Developing evaluator score sheets, instructions, and related documents (e.g., agenda, addenda).
• Scheduling and administering the evaluation process, negotiation process, and the public dissemination of scores meeting.
• Providing guidance to evaluators and negotiators.
• Drafting and routing related justification, recommendation, and other award documents for approval.
• Participating in settlement conferences or other meetings required in the event of vendor protest.
• Meeting with the Contract Manager, Program Area, Management, and/or legal as required throughout the solicitation process.

Benefits of Working for the State of Florida:

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

For a more complete list of benefits, please visit https://www.mybenefits.myflorida.com/

For more information about the Bureau of Purchasing and Contract Administration, please visit our website at http://ahca.myflorida.com/Medicaid/index.shtml.

Join us at the Agency for Health Care Administration in fulfilling our mission to provide “Better Health Care for all Floridians.”

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of State of FL laws, rules, regulations and polices related to purchasing and contract administration.
• Working knowledge of industry standards and best business practices related to purchasing and contract administration.
• Working knowledge of Microsoft Office Applications.
• Skills to maintain appropriate records.
• Ability to communicate effectively verbally and in writing.
• Ability to utilize problem-solving techniques.
• Ability to effectively manage multiple priorities.
• Ability to work independently and in team environments.
• Ability to establish effective working relationships.
• Ability to conduct fact‑finding research.
• Ability to interpret Florida Statutes, Administrative Rules and Department policies.
• Ability to provide excellent customer service and work effectively in stressful situations.
• Ability to perform process improvements and understand the needs of the business as a whole and its strategic direction.
• Ability to utilize and provide approval/direction within MFMP.

MINIMUM QUALIFICATIONS REQUIREMENTS

• One (1) year of experience writing, reviewing, editing, and formatting professional documents.
• One (1) year of experience developing, reviewing, or approving requisitions in MyFlorida Marketplace (MFMP).
• One (1) year of State of Florida procurement and/or contract experience.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT:

ASHLEY BALKCOM – [phone]

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at (877) 562‑7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.