56 Coordinator

The Bible Chapel; Canonsburg (Washington County); On-site; USD 21,000 - 34,000; Part time

Job summary

The Bible Chapel is seeking a part-time 56 Coordinator to support the 56 Ministry’s operations, communications, and volunteer engagement for 5th and 6th graders and families.

You will manage events, registrations, and logistics, maintain ministry databases, and lead a volunteer team, aligning with our mission and ministry standards. The role requires strong organizational and communication skills and proficiency in MS Office; training in Planning Center and REALM is provided.

Qualifications

• Mature believer in Jesus Christ who agrees with The Bible Chapel's beliefs and mission.
• Strong organizational, administrative, communications, and project management skills.
• Proficient in Microsoft Office; willing to learn Planning Center, REALM, and other ministry software.

Responsibilities

• Coordinate the planning and execution of 56 events, retreats, camps, and special programs.
• Manage event registrations, logistics, facility requests, purchasing requests, and timelines.
• Support operational details before, during, and after ministry events.
• Attend and support 56 ministry events as needed.
• Coordinate communication to students, parents, and volunteers within 56 Ministry.
• Develop communication schedules and messaging through email, text, social media, website, and print materials.
• Maintain Planning Center and REALM attendance records, reporting, and databases.
• Generate ministry reports and participation metrics.
• Recruit, onboard, train, schedule, and retain a 56 office volunteer team.
• Assist with expense tracking, reimbursements, and event-specific budgets.
• Provide administrative support for ministry meetings and initiatives.

Skills

Organizational skills

Communication

Project management

Leadership

Education

Bachelor's Degree preferred

Tools

Planning Center

REALM

Microsoft Office

Job description

Vision

The 56 Coordinator serves as the operational and administrative support leader for 56 Ministry. This role oversees ministry systems, communications, volunteer engagement, event coordination, and administrative processes that support the discipleship of fifth and sixth grade students and their families. The Coordinator helps ensure ministry initiatives are organized, communicated, and executed with excellence while aligning with The Bible Chapel's mission, values, and ministry standards.

Responsibilities

Ministry Operations & Event Leadership

• Coordinate the planning and execution of 56 events, retreats, camps, and special programs.
• Manage event registrations, logistics, facility requests, purchasing requests, and ministry timelines.
• Support operational details before, during, and after ministry events.
• Ensure event-related administrative processes are completed accurately and on time.
• Attend and support 56 ministry events as needed.

Communications & Engagement

• Coordinate communication to students, parents, and volunteers within 56 Ministry.
• Assist in developing communication schedules and messaging through email, text, social media, website, and print materials.
• Manage communication workflows through Planning Center and REALM.
• Respond to ministry inquiries and provide timely follow-up.

Systems, Data & Administration

• Maintain Planning Center, REALM, attendance records, reporting, and ministry databases.
• Generate ministry reports and participation metrics.
• Manage ministry calendars and scheduling.
• Ensure forms, registrations, printed materials, and ministry resources are completed accurately and on time.

Volunteer Recruitment & Development

• Recruit, onboard, train, schedule, and retain a 56 office volunteer team.
• Support volunteer communication, organization, and engagement efforts.
• Provide encouragement and recognition to volunteer team members.

Budget & Team Support

• Assist with expense tracking, reimbursements, and event-specific budgets.
• Provide administrative support for ministry meetings, planning, and ministry initiatives.
• Track action items and support follow-through on assigned projects.

Ministry Participation

• Champion and embody The Bible Chapel's mission of developing followers of Jesus Christ.
• Maintain regular attendance and participation in church services, meetings, activities, staff functions, and ministry events as required.
• Perform other responsibilities as assigned by the Director of 56.

Spiritual Gifts

Administration, Leadership, Discernment, Encouragement

Qualifications

The ideal candidate is a mature believer in Jesus Christ who agrees with the beliefs and teachings of The Bible Chapel and has a passion for discipling students and families. They possess strong organizational, administrative, communication, and project management skills, along with excellent attention to detail and the ability to manage multiple priorities effectively. The candidate must be proficient in Microsoft Office and willing to become proficient in Planning Center, REALM, and other ministry software. They should be a collaborative, process-oriented leader capable of recruiting, training, and retaining volunteers. A Bachelor's Degree is preferred but not required.

Time/Allocation

Part-time, Stipend Tier 2 (10 - 14.5 hrs/wk)

Reporting

The 56 Coordinator reports to the Director of 56.

*This Job Description is subject to change at management's discretion.