401k Benefits Specialist

Moran Environmental Recovery LLC; Seattle (WA); On-site; USD 51,000 - 60,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance

Flexible Spending Account

Long-Term Disability

Short-Term Disability

Employee Assistance Program

401(k) with employer matching

Generous Paid Time Off

Job summary

Moran Environmental Recovery LLC in Seattle, WA seeks a Benefits Specialist to manage 401(k) and SERP operations, HSA funding, and ACA compliance. This role drives payroll-to-recordkeeper reconciliations and plan communications while ensuring error-free data across multiple benefits platforms.

You will coordinate with brokers, TPAs, and carriers to resolve issues, perform audits, and support compliance initiatives. A strong background in retirement plans and Excel is essential.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration, plus 4-6+ years of direct experience in employee benefits administration with strong exposure to retirement plan operations and financial reconciliation.
• High proficiency in UKG Pro (Benefits Setup/Admin) and advanced Microsoft Excel skills.
• Deep operational knowledge of 401(k) mechanics, SERP/deferred compensation rules, and NDT concepts.
• Comprehensive understanding of ACA reporting rules, Form 5500 preparation, ERISA compliance, and payroll deduction structures.
• Demonstrated experience handling complex billing reconciliations, accounting GL feeds, and leave of absence laws.

Responsibilities

• Advanced 401(k) and Executive Retirement (SERP) Administration
• Execute 401(k) contribution funding, upload payroll files, and perform line-by-line payroll-to-recordkeeper reconciliations
• Monitor and track LTPT employee eligibility and automatic enrollment/escalation features
• Audit participant status flags and deferral rate changes
• Oversee SERP administration, tracking executive contributions, employer credits, deferral elections, vesting schedules, and payouts
• Coordinate and support non-discrimination testing (NDT)
• Calculate and audit annual discretionary match
• Oversee missed benefits deduction processes, tracing arrears and payroll catch-up deductions
• Maintain and distribute retirement communications (SPDs, SMMs, notices)
• Lead annual 401(k) plan audits, census data validation, and Form 5500 filings
• Manage HSA funding files, error corrections, and payroll reconciliations
• Lead ACA administration, including measurement period tracking, eligibility, and 1094-C/1095-C filings
• Conduct benefit enrollment audits across systems and carrier portals
• Support employee education programs related to benefits
• Serve as SME for escalated inquiries about health, welfare, retirement, and wellness programs
• Interact with brokers, recordkeepers, TPAs, and carriers to resolve issues
• Perform special HR/benefits projects and other duties as assigned

Skills

Analytical thinking

Discretion

Attention to detail

Confidential data handling

Education

Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration

Tools

UKG Pro

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

401k Benefits Specialist

Human Resources Full Time Seattle, WA, US

4 days ago Requisition ID: 3295

Position Summary

The Benefits Specialist plays a critical operational and analytical role in managing the quantitative, financial, and compliance workflows of our total rewards program. Reporting to the Benefits Manager, this position is heavily focused on hands‑on retirement plan administration, serving as the primary operator for 401(k) and Supplemental Executive Retirement Plans (SERP), alongside HSA funding, complex billing reconciliations, missed deduction tracking, and ACA compliance. Additionally, this role leads Benefits Hub system configuration (UKG Pro), performs routine benefit audits, and provides operational support for core health, welfare, and leave of absence programs.

Responsibilities

• Advanced 401(k) and Executive Retirement (SERP) Administration
• Execute 401(k) contribution funding, upload payroll files, and perform line‑by‑line payroll‑to‑recordkeeper reconciliations.
• Monitor and track Long‑Term, Part‑Time (LTPT) employee eligibility and automatic enrollment/escalation features.
• Audit participant status flags and deferral rate changes.
• Oversee administration and recordkeeping for Supplemental Executive Retirement Plans (SERP), tracking executive contributions, employer credits, deferral elections, vesting schedules, and payout distributions.
• Coordinate and support non‑discrimination testing (NDT).
• Calculate and audit annual discretionary match.
• Oversee missed benefits deduction processes, tracking arrears, setting up payroll catch‑up deductions, and resolving balance discrepancies.
• Maintain and distribute retirement communications such as plan documents, Summary Plan Descriptions (SPDs), Summary of Material Modifications (SMMs), and required annual employee notices
• Lead annual 401(k) plan audits, year‑end census data validation, and Form 5500 filings.
• Manage employee and employer Health Savings Account (HSA) funding files, error corrections, and payroll reconciliations.
• Lead ongoing Affordable Care Act (ACA) administration, including full‑time employee measurement period tracking, eligibility determination, annual 1094-C/1095-C filings, and employee distribution.
• Conduct routine and request‑based benefit enrollment audits across internal systems and carrier portals to ensure zero data drift.
• Support employee education programs related to benefits.
• Serve as a subject matter expert for escalated employee inquiries regarding health, welfare, retirement, and wellness programs.
• Interact directly with benefit brokers, recordkeepers, third‑party administrators (TPAs), and insurance carriers to resolve administrative and service issues.
• Perform special HR/benefits projects and additional duties as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration, plus 4-6+ years of direct experience in employee benefits administration with strong exposure to retirement plan operations and financial reconciliation.
• High proficiency in UKG Pro (specifically Benefits Setup/Admin modules) and advanced Microsoft Excel skills.
• Deep operational knowledge of 401(k) mechanics, SERP/deferred compensation rules, and NDT concepts.
• Comprehensive understanding of ACA reporting rules, Form 5500 preparation, ERISA compliance, and payroll deduction structures.
• Demonstrated experience handling complex billing reconciliations, accounting GL feeds, and leave of absence laws (FMLA/ADA).
• Meticulous attention to detail, strong quantitative aptitude, and ability to handle confidential executive and financial data with discretion.
• CEBS (Certified Employee Benefit Specialist), CBP, SHRM-CP/SCP, or PHR/SPHR, preferred.

Hourly compensation range for candidates in Seattle, WA: $37.00 to $43.25 per hour.

Actual base compensation offered will be determined based on multiple factors which include relevant skills and experience. In addition to base compensation, full‑time employees will be offered the following benefits:

• Medical
• Vision
• Life Insurance
• Flexible Spending Account (FSA)
• Long‑Term Disability coverage
• Short‑Term Disability coverage
• Employee Assistance Program (EAP)
• 401(k) with employer matching
• Generous Paid Time Off

Moran Environmental Recovery is an Equal Opportunity Employer.