Benefits Specialist

Moran-Environmental-Recovery,-LLC; Seattle (WA); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance

FSA

Long-Term Disability

Short-Term Disability

EAP

401(k) with employer matching

Generous Paid Time Off

Job summary

Moran Environmental Recovery is seeking a Benefits Specialist in Seattle, WA to manage retirement plans, ACA compliance, and health and welfare benefits. You will lead 401(k) and SERP operations, run audits, and ensure accurate payroll reconciliations while supporting Roth, HSA, and FSA activities. Strong Excel and UKG Pro experience preferred.

The role reports to the Benefits Manager and offers a comprehensive benefits package with PTO and 401(k) matching. Equal opportunity employer.

Qualifications

• Bachelor's degree in HR, Accounting, Finance, or Business Administration.
• 4–6+ years of benefits admin experience, especially retirement operations.
• Proficiency in UKG Pro Benefits Setup/Admin and advanced Excel.
• Knowledge of 401(k), SERP, ACA reporting, ERISA.

Responsibilities

• Admin 401(k) and SERP operations and funding.
• Payroll reconciliation and line-by-line data verification.
• Monitor LTPT eligibility and automatic enrollment features.
• Audit SERP contributions, vesting, and payouts.
• Manage ACA admin, 1094-C/1095-C filings, and plan communications.
• Lead annual plan audits and Form 5500 filings.
• Support HSA funding and benefit enrollment audits.
• Respond to escalated employee inquiries on benefits.

Skills

Analytical skills

Data confidentiality

Discretion with financial data

Education

Bachelor's degree in HR/Finance/Business

Tools

UKG Pro

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Benefits Specialist

Human Resources Full Time Seattle, WA, US

2 days ago Requisition ID: 3295

Position Summary

The Benefits Specialist plays a critical operational and analytical role in managing the quantitative, financial, and compliance workflows of our total rewards program. Reporting to the Benefits Manager, this position is heavily focused on hands-on retirement plan administration, serving as the primary operator for 401(k) and Supplemental Executive Retirement Plans (SERP), alongside HSA funding, complex billing reconciliations, missed deduction tracking, and ACA compliance. Additionally, this role leads Benefits Hub system configuration (UKG Pro), performs routine benefit audits, and provides operational support for core health, welfare, and leave of absence programs.

Responsibilities

• Advanced 401(k) and Executive Retirement (SERP) Administration
• Execute 401(k) contribution funding, upload payroll files, and perform line-by-line payroll-to-recordkeeper reconciliations.
• Monitor and track Long-Term, Part-Time (LTPT) employee eligibility and automatic enrollment/escalation features.
• Audit participant status flags and deferral rate changes.
• Oversee administration and recordkeeping for Supplemental Executive Retirement Plans (SERP), tracking executive contributions, employer credits, deferral elections, vesting schedules, and payout distributions.
• Coordinate and support non-discrimination testing (NDT).
• Calculate and audit annual discretionary match.
• Oversee missed benefits deduction processes, tracking arrears, setting up payroll catch-up deductions, and resolving balance discrepancies.
• Maintain and distribute retirement communications such as plan documents, Summary Plan Descriptions (SPDs), Summary of Material Modifications (SMMs), and required annual employee notices
• Lead annual 401(k) plan audits, year-end census data validation, and Form 5500 filings.
• Manage employee and employer Health Savings Account (HSA) funding files, error corrections, and payroll reconciliations.
• Lead ongoing Affordable Care Act (ACA) administration, including full-time employee measurement period tracking, eligibility determination, annual 1094-C/1095-C filings, and employee distribution.
• Conduct routine and request-based benefit enrollment audits across internal systems and carrier portals to ensure zero data drift.
• Support employee education programs related to benefits.
• Serve as a subject matter expert for escalated employee inquiries regarding health, welfare, retirement, and wellness programs.
• Interact directly with benefit brokers, recordkeepers, third-party administrators (TPAs), and insurance carriers to resolve administrative and service issues.
• Perform special HR/benefits projects and additional duties as assigned.

Qualifications

• Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, plus 4–6+ years of direct experience in employee benefits administration with strong exposure to retirement plan operations and financial reconciliation.
• High proficiency in UKG Pro (specifically Benefits Setup/Admin modules) and advanced Microsoft Excel skills.
• Deep operational knowledge of 401(k) mechanics, SERP/deferred compensation rules, and NDT concepts.
• Comprehensive understanding of ACA reporting rules, Form 5500 preparation, ERISA compliance, and payroll deduction structures.
• Demonstrated experience handling complex billing reconciliations, accounting GL feeds, and leave of absence laws (FMLA/ADA).
• Meticulous attention to detail, strong quantitative aptitude, and ability to handle confidential executive and financial data with discretion.
• CEBS (Certified Employee Benefit Specialist), CBP, SHRM-CP/SCP, or PHR/SPHR, preferred.

Annual base compensation range for candidates in Seattle, WA: $100,000 to $110,000

Actual base compensation offered will be determined based on multiple factors which include relevant skills and experience. In addition to base compensation, full-time employees will be offered the following benefits:

• Medical
• Vision
• Life Insurance
• Flexible Spending Account (FSA)
• Long-Term Disability coverage
• Short-Term Disability coverage
• Employee Assistance Program (EAP)
• 401(k) with employer matching
• Generous Paid Time Off

Moran Environmental Recovery is an Equal Opportunity Employer.