393-CLS-10-26 District Assessment Coordinator @ District Office

Wenatchee Public Schools; Wenatchee (WA); On-site; USD 61,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Paid leave benefits

Job summary

The Wenatchee School District is seeking a District Assessment Coordinator to support the Teaching and Learning team with K–12 district and state assessments. You will serve as the primary liaison with OSPI and vendors, ensure test security, and convert results into actionable insights for schools.

Responsibilities include training coordinators, managing assessment windows, producing district dashboards, and ensuring accurate data submissions.

Qualifications

• Associates's degree in data analysis, statistics or a related field, or an equivalent combination of education and experience required. Bachelor’s Degree preferred.
• Three or more years of experience in a K–12 setting is required.
• Experience in Assessment Coordination or data management preferred.
• Working knowledge of Washington State assessment requirements and OSPI systems preferred.
• Advanced skill with spreadsheets, databases and data reporting tools required
• Ability to pass a Washington State Patrol and FBI fingerprint background check required
• Experience with a student information system and an assessment or data platform preferred.
• Experience training adults and presenting data to varied audiences preferred

Responsibilities

• Serve as the district's designated District Assessment Coordinator and primary liaison with OSPI and assessment vendors.
• Develop and publish the annual district assessment calendar and communicate testing windows, procedures and requirements to principals, school test coordinators, staff and families.
• Distribute OSPI and vendor guidance, manuals and updates to buildings in a timely way.
• Train and certify school test coordinators, test administrators and proctors on administration procedures, accommodations and test security.
• Provide training to administrators and teachers on accessing, interpreting and using assessment data.
• Develop training materials, checklists and job aids for each assessment.
• Coordinate the logistics of each assessment window: scheduling, materials ordering, receipt and return, and technology readiness.
• Oversee test security, monitor administration, and investigate and report testing irregularities as required by OSPI.
• Ensure students receive appropriate designated supports and accommodations in coordination with special education, multilingual learner and Section 504 staff.
• Manage student and staff records, user accounts and permissions in state and vendor assessment systems.
• Verify the accuracy of student demographic and enrollment data used for testing and reporting.
• Complete all required state submissions, appeals and data corrections by established deadlines.
• Analyze district and school assessment results and identify trends across student groups.
• Produce reports, dashboards and presentations for district leadership, principals, the school board and the community.
• Support schools and the Teaching and Learning team in using results for school improvement planning.
• Stay current on state and federal assessment requirements and participate in the statewide DAC network.
• Perform other related duties as assigned.

Skills

Data analysis

Statistics

Training adults

Project management

Communication

FERPA knowledge

Education

Associate's degree in data analysis or related field

Bachelor’s degree preferred

Tools

Spreadsheets

Databases

Data reporting tools

Job description

POSITION #393-CLS-10-26

District Assessment Coordinator

District Office

8 hrs day / 214 Days

Salary: $60,765 - $66,423

Position Summary

The Assessment Coordinator directly supports the Teaching and Learning team.

Core responsibilities include the dissemination, training, facilitation, submission and analysis of all K–12 district and state assessments. The coordinator serves as the district's primary contact with OSPI and assessment vendors, ensures test security and compliance, and turns assessment results into information that schools can use to improve teaching and learning.

Essential Duties and Responsibilities

• Serve as the district's designated District Assessment Coordinator and primary liaison with OSPI and assessment vendors.
• Develop and publish the annual district assessment calendar and communicate testing windows, procedures and requirements to principals, school test coordinators, staff and families.
• Distribute OSPI and vendor guidance, manuals and updates to buildings in a timely way.
• Train and certify school test coordinators, test administrators and proctors on administration procedures, accommodations and test security.
• Provide training to administrators and teachers on accessing, interpreting and using assessment data.
• Develop training materials, checklists and job aids for each assessment.
• Coordinate the logistics of each assessment window: scheduling, materials ordering, receipt and return, and technology readiness.
• Oversee test security, monitor administration, and investigate and report testing irregularities as required by OSPI.
• Ensure students receive appropriate designated supports and accommodations in coordination with special education, multilingual learner and Section 504 staff.
• Manage student and staff records, user accounts and permissions in state and vendor assessment systems.
• Verify the accuracy of student demographic and enrollment data used for testing and reporting.
• Complete all required state submissions, appeals and data corrections by established deadlines.
• Analyze district and school assessment results and identify trends across student groups.
• Produce reports, dashboards and presentations for district leadership, principals, the school board and the community.
• Support schools and the Teaching and Learning team in using results for school improvement planning.
• Stay current on state and federal assessment requirements and participate in the statewide DAC network.
• Perform other related duties as assigned.

Qualifications

Required

• Associates's degree in data analysis, statistics or a related field, or an equivalent combination of education and experience required. Bachelor’s Degree preferred.
• Three or more years of experience in a K–12 setting is required.
• Experience in Assessment Coordination or data management preferred.
• Working knowledge of Washington State assessment requirements and OSPI systems preferred
• Advanced skill with spreadsheets, databases and data reporting tools required
• Ability to pass a Washington State Patrol and FBI fingerprint background check required
• Experience with a student information system and an assessment or data platform preferred.
• Experience training adults and presenting data to varied audiences preferred

Knowledge, Skills and Abilities

• Knowledge of test administration, test security and accommodations.
• Knowledge of FERPA and student data privacy requirements.
• Ability to interpret assessment data and explain results clearly to non-specialists.
• Strong organization and project management; able to manage multiple testing windows and deadlines at once.
• Clear written and verbal communication with administrators, teachers, families and state agencies.
• Ability to learn new software platforms quickly and troubleshoot technical issues.
• High attention to detail and accuracy.
• Ability to work independently, keep sensitive information confidential, and build collaborative relationships.

Working Conditions and Physical Demands

• Work is performed primarily in an office setting, with regular travel to district schools.
• Requires extended periods of computer use.
• Requires lifting and moving testing materials up to 25 pounds.
• Requires flexible hours during peak testing windows and state reporting deadlines.

SCHEDULE: OPEN UNTIL FILLED.

UNION AFFILIATION: This position is non-represented.

BENEFITS: Health insurance benefits for employees working 630 hours or more per year include medical, dental, vision, life and long term disability plans through the School Employees Benefits Board (SEBB). Retirement benefits are provided through the WA State Department of Retirement Systems (DRS).

https://www.wenatcheeschools.org/hr/health-benefits

180 - 219 Day Employees - Paid leave benefits include 10 days of sick leave, 2 personal leave days and 11 holidays.

220 - 259 Day Employees - Paid leave benefits include 10 days of sick leave, 3 personal leave days and 11 holidays.

260 Day Employees - Paid leave benefits include 12 days of sick leave, 2 personal leave days, 14 holidays and 12 vacation days.

Benefits may be prorated based upon date of hire/hours per day.

Immigration Reform and Control Act Requirement: The recommended applicant, if not a current regular employee, will be required to complete an INS I-9 form and must provide proof of employment eligibility prior to working.

Disclosure Statement and Record Check: Pursuant to Chapter 486, Washington Laws of 1987, the recommended applicant, if not a current regular employee, will be required to complete a disclosure form indicating whether he or she has been convicted of crimes against persons listed in the law. In addition, a background check, based on fingerprints, will be requested from the Washington State Patrol & FBI. Employment is conditional based upon completion of the record check.

NON-DISCRIMINATION STATEMENT

The Wenatchee School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator, Title IX Officer, Section 504 Coordinator, HIB Compliance and Gender Inclusive Schools Coordinator: Eric Anderson, Executive Director of Learning, Teaching, and Schools,

[e-mail], 235 Sunset Ave. Wenatchee, WA 98801, 509 663-8161 You can report discrimination and discriminatory harassment to any school staff member or to the district's Civil Rights Coordinator, listed above. You also have the right to file a complaint (see below). For a copy of your district’s nondiscrimination policy and procedure, contact your school or district office or view it online here: Policy 3210 and Procedure 3210P

El Distrito Escolar de Wenatchee no discrimina en ningún programa o actividad por motivos de sexo, raza, credo, religión, color, origen nacional, edad, condición de veterano o militar, orientación sexual, expresión de género, identidad de género, discapacidad o el uso de un perro guía entrenado o un animal de servicio y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. Los siguientes empleados han sido designados para manejar preguntas y quejas de supuesta discriminación: Coordinador de Derechos Civiles, Oficial del Título IX, Coordinador de la Sección 504, Coordinador de Escuelas Inclusivas de Género y Cumplimiento de HIB: Eric Anderson, Director Ejecutivo de Escuelas,

[e-mail], 235 Sunset Ave. Wenatchee, WA 98801, 509 663-8161 Puede denunciar la discriminación y el acoso discriminatorio a cualquier miembro del personal de la escuela o al Coordinador de Derechos Civiles del distrito, mencionado anteriormente. También tiene derecho a presentar una queja (ver más abajo). Para obtener una copia de la política y el procedimiento de no discriminación de su distrito, comuníquese con la escuela o la oficina del distrito o véala en línea aquí: Política 3210 y Procedimiento 3210P

AN EQUAL OPPORTUNITY EMPLOYER