2nd Shift Office Clerk

River-Valley-Foods-1; City of Syracuse (NY); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) & Roth IRA with company match

Employee Assistance Program (EAP)

Paid Holidays

Flexible Paid Time Off

Employee Purchase Program

Job summary

River Valley Holdings, based in Syracuse, NY, seeks a 2nd Shift Office Clerk to support outbound scheduling and warehouse operations. This full-time role partners with Warehouse, Transportation and Customer Service to prepare daily orders, paperwork, and communication for after-hours follow-up.

The ideal candidate will handle invoices, bills of lading, and load diagrams, while maintaining accuracy, organization and strong teamwork in a fast-paced environment.

Qualifications

• Must be at least 18 years old.
• Able to pass a pre-employment drug screening.
• High school diploma or equivalent.
• At least one year of administrative experience including data entry.
• Basic knowledge of Microsoft programs and ability to apply to daily tasks.

Responsibilities

• Allocate, print, and separate orders.
• Prepare daily selection labels and distribute assignments to Order Selectors.
• Create and type bills of lading, cross dock sheets, backhauls and Wegmans load diagrams.
• Prepare and print invoices.
• Ensure proper paperwork is accounted for and complied for outgoing loads.
• Answer and return incoming phone calls and emails; assist Customer Service after 4pm.
• Accommodate after-hours processing and same-day ships.
• Coordinate with Transportation and Shift Supervisor on requests.
• Assemble driver runs and distribute paperwork to Delivery Drivers.
• Track productivity and error rates for Order Selectors.
• Monitor stock levels and communicate needs.
• Perform data entry tasks and build customer relationships.

Skills

English reading/writing

Active listening

Problem solving

Teamwork

Attention to detail

Education

High school diploma or equivalent

1 year administrative experience

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-time Regular ADMINISTRATION Syracuse, NY, US

3 days ago Requisition ID: 1826

Salary Range: $19.00 To $20.00 Hourly

River Valley Holdings is a family‑owned distribution company based in Syracuse, NY, serving retail customers across the northeastern United States. The River Valley family of companies: River Valley Foods, Cavallaro Foods, and Empire Valley distribute a wide range of specialty dry and frozen grocery items and consumable products out of warehouses in Syracuse, NY.

2nd Shift Office Clerk

General Description/Purpose:

This position works closely with the Warehouse, Transportation and Customer Service departments to provide administrative support for outbound scheduling. The 2 nd Shift Warehouse Office Clerk is responsible for accurately and efficiently preparing the daily warehouse selection orders, preparing the necessary paperwork for outgoing loads and handling the after‑hours duties for Customer Service. The successful candidate is dependable, efficient, always focused on details, and able to build lasting positive relationships with business partners and team members in order to contribute to accurate and timely workflow and deliver outstanding results. This position is Full Time.

Work Schedule:

• 2:00pm – Work is Complete, 4 days per week, weekends included (Overtime is occasionally required)

Wages:

• $19.00 - $20.00 per hour

Job Responsibilities:

• Allocate, print, and separate orders.
• Prepare daily selection labels and distribute assignments to Order Selectors.
• Create and type bills of lading, cross dock sheets, backhauls and Wegmans load diagrams.
• Prepare and print invoices.
• Ensure proper paperwork is accounted for and complied correctly for outgoing loads.
• Answer and return incoming phone calls and emails; answer incoming Customer Service calls after 4pm and email messages and notes to Customer Service for any required follow up.
• Accommodate late order and/or after‑hours processing when applicable, including same day ships.
• Meet with transportation team, check voicemail and emails for special requests and note any changes to the Shift Supervisor.
• Ensure that driver runs are correctly assembled and disburse paperwork and miscellaneous items to Delivery Drivers as requested.
• Calculate Order Selectors’ productivity and error rates.
• Track items that are out of stock and communicate stock level information as required.
• Complete data entry tasks as assigned.
• Build lasting customer relationships through positive communication and resolution of concerns.
• Seamlessly handle numerous and varied daily tasks.
• Perform additional job duties as required.

Required Skills/Abilities:

• Must be at least 18 years old
• Able to read and speak English
• Able to pass a pre‑employment drug screening test
• Basic knowledge of Microsoft programs (Excel, Outlook, Word) and ability to apply that knowledge to daily tasks
• Ability to maintain a clean and safe work environment while performing daily tasks
• Organized, self‑motivated and able to work with careful attention to detail
• Regularly use active listening and critical thinking skills to solve problems
• Ability to adapt, demonstrate flexibility and prioritize work
• Ability to communicate effectively and use teamwork to achieve goals

Education and Experience:

• High school diploma or equivalent required
• Must have at least one year of administrative experience inclusive of data entry

Benefits:

• Medical, Dental, Vision, Life, and Disability Insurance
• Flexible Paid Time Off
• Paid Holidays
• 401(k) & Roth IRA with company match
• Employee Assistance Program (EAP)
• Employee Purchase Program

River Valley Holdings is an Equal Opportunity Employer (EOE).