2607-10 Loan Processing Specialist – Loan Documentation & File Coordination

Tennessee Bankers Association; Nashville (TN); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account

Life insurance

Vision insurance

Job summary

Southern Bank of Tennessee is seeking a Loan Processing Specialist – Loan Documentation & File Coordination to support a smooth closing process at the Mt. Juliet, TN branch.

The role coordinates internal processing of loan applications and prepares complete, accurate loan documentation in line with policies and regulatory standards. Responsibilities include reviewing applications, ordering documentation, communicating with lenders and closing agents, and ensuring timely file progression.

Qualifications

• Must have strong knowledge of loan documentation requirements including title work, appraisals, insurance, and closing docs.
• Experience with reviewing and coordinating consumer, commercial, and real estate loan documents.
• Familiarity with TRID, HMDA, Flood Insurance Regulations and related lending rules.

Responsibilities

• Review loan applications for completeness, accuracy, and regulatory compliance.
• Order and track title work, appraisals, flood determinations, insurance, and third-party items.
• Coordinate with lenders, underwriters, title companies, and closing agents to obtain missing docs and resolve discrepancies.
• Prepare complete loan document packages for closing with accuracy and compliance.
• Ensure disclosures and supporting documents are properly filed for closing.
• Monitor loan pipeline for missing conditions and timely progression.
• Coordinate closing logistics and verify signing authority and closing instructions.

Skills

Loan documentation

Collateral docs

Regulatory knowledge

Attention to detail

Organizational skills

Time management

Risk identification

Written communication

Independent work

LOS software

Education

High school diploma

Assoc./Bachelor’s preferred

Tools

Loan origination systems

Document preparation platforms

Job description

Southern Bank of Tennessee
Loan Processing Specialist – Loan Documentation & File Coordination
Located in the Mt. Juliet, TN Branch
The Loan Processing Specialist is responsible for coordinating the internal processing of loan applications and preparing complete, accurate loan documentation for closing. This role ensures all required information is obtained, verified, and organized in accordance with internal lending policies, regulatory requirements, and departmental standards. The specialist works closely with lenders, loan assistants, underwriters, title companies, and closing agents to support a smooth and timely loan workflow.

Essential Duties And Responsibilities

• Review loan applications for completeness, accuracy, and compliance with internal lending requirements.
• Order and track all supporting documentation, including title work, appraisals, flood determinations, insurance documentation, and other required third-party items.
• Communicate with lenders, loan assistants, underwriters, title companies, and closing agents to obtain missing documentation, resolve discrepancies, and ensure timely file progression.
• Review title commitments, appraisals, and related documentation to confirm accuracy and alignment with internal standards.
• Prepare complete loan document packages for closing, ensuring accuracy, compliance, and consistency with approved loan terms.
• Ensure all required disclosures and supporting documents are obtained, properly filed, and prepared for closing.
• Monitor loan pipeline to identify outstanding conditions, documentation gaps, or delays requiring follow-up.
• Coordinate closing activities by confirming applicant receipt of required disclosures and appraisals documents, and by verifying insurance, title documentation, signing authority, closing instructions, and any other required items.
• Validate that all pre-closing and post-closing documentation meets internal policy and regulatory requirements.
• Recommend workflow improvements to enhance efficiency, reduce errors, and strengthen overall loan quality.
• Support ongoing operational and compliance initiatives within the Loan Processing Department.

Education & Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 5 years of experience in loan processing, loan operations, loan documentation, or related banking fields preferred.
• Experience preparing loan documents and reviewing supporting consumer, commercial, and real estate loan documentation strongly preferred.

Knowledge, Skills & Abilities

• Strong understanding of loan documentation requirements, including title work, appraisals, insurance, and closing documentation.
• Knowledge of collateral documentation such as deeds of trust, UCC filings, title work and related perfection requirements.
• Familiarity with regulatory requirements impacting lending operations (TRID, HMDA, Flood Insurance Regulations, Reg B, etc.).
• Exceptional attention to detail and analytical skills.
• Strong organizational and time-management abilities with the capacity to manage multiple files and deadlines.
• Ability to identify potential risk or documentation deficiencies and escalate concerns appropriately.
• Effective written communication skills for coordinating with internal and external stakeholders.
• Ability to work independently while maintaining accuracy in a fast-paced environment.
• Proficiency with loan origination systems and document preparation platforms.

Success in This Role

The successful candidate will demonstrate a strong commitment to accuracy, regulatory compliance, and operational efficiency. They will ensure loan files are fully documented, properly organized, and supported by precise, compliant loan documents that facilitate smooth closings and maintain the quality of the institution’s portfolio-retained loans.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Vision insurance