26-27 Warehouse Administrative Assistant

Norman Public Schools; Norman (OK); On-site; USD 26,000 - 36,000; Full time

Job summary

Norman Public Schools is seeking a Warehouse Administrative Assistant to perform warehouse secretarial duties, including processing requisitions, maintaining transaction records, updating delivery calendars, and producing daily and weekly orders and receiving logs.

Requirements include a high school diploma or GED; 3 years of school-system secretarial experience preferred; basic computer skills with word processing, databases and spreadsheets; and the ability to work independently or as part of

Qualifications

• 3 years of school system secretarial experience preferred.
• Minimum of 1 year with computer experience using word processing, databases, and spreadsheets.
• 1-2 years processing accounts receivable/payable and 1 year processing and dispersing orders.

Responsibilities

• Enter Requisitions for Purchase Order approvals and maintain records of transactions. (Budget Sheets)
• Keep records of Giant Map check-outs
• Update Delivery Calendar as needed (Pick Tickets/Work Orders/Freight Deliveries/Giant Map use)
• Call vendors to order supplies and contact them if there is a discrepancy.
• Receive telephone calls and answer requests for information.
• Attention to detail and accuracy
• Ability to work independently and as part of a team.
• Receive and unload incoming shipments
• Assimilate data, prepare daily, weekly orders and reports, such as warehouse pick tickets, work orders, and receiving logs.
• Close completed tickets and scan into the cloud for easy reference.
• Update inventory records and maintain accurate stock levels.
• Operate forklift, pallet jacks and other material handling equipment as needed.
• Perform other duties as assigned.

Skills

Secretarial experience

Computer skills

Education

High school diploma or GED

Tools

Word processing

Databases

Spreadsheets

Job description

Job Title: Warehouse Administrative Assistant

Credentials: None required for this position

Education: High school diploma or GED

Training or experience required: 3 years of school system secretarial experience preferred. Minimum of 1 year with computer experience using word processing, databases, and spreadsheets. 1-2 years processing accounts receivable/payable and 1 year processing and dispersing orders.

Site: Warehouse

Reports to: Director of Warehouse Operations

Contract: 240 Days

Salary Schedule: Secretary 1

FLSA Classification: Non-exempt

Essential Job Functions: Perform Secretarial duties for the Warehouse

• Enter Requisitions for Purchase Order approvals and maintain records of transactions. (Budget Sheets)
• Keep records of Giant Map check-outs
• Update Delivery Calendar as needed (Pick Tickets/Work Orders/Freight Deliveries/Giant Map use)
• Call vendors to order supplies and contact them if there is a discrepancy.
• Receive telephone calls and answer requests for information.
• Attention to detail and accuracy
• Ability to work independently and as part of a team.
• Receive and unload incoming shipments
• Assimilate data, prepare daily, weekly orders and reports, such as warehouse pick tickets, work orders, and receiving logs.
• Close completed tickets and scan into the cloud for easy reference.
• Update inventory records and maintain accurate stock levels.
• Operate forklift, pallet jacks and other material handling equipment as needed.
• Perform other duties as assigned.

Working Conditions

The employee will work in a warehouse environment which may include exposure to heat, dust, noise, and other hazards. The position may require standing, bending, and lifting for extended periods of time.

Knowledge, Skills, & Abilities

Successful performance of the job requires good customer service/people skills to resolve problems and provide information as requested. It requires following safety guidelines and policies to reduce accidents or injuries to oneself. It requires following school district dress standards, proper attendance or leave policies, and other work habit concerns. Creativity, Initiative and effective problem solving are important to the success of the position. An incumbent should be comfortable interacting with the public in a confident and friendly manner.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for periods of time working at a computer, as well as standing and lifting boxes to process orders and transfer boxes to proper grid locations for delivery. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds. There will be times of bending and reaching for boxes from the loading dock and/or pallets.

REVISED 08/2026