26-27 MHS Secretary - AP / Counselor

Midway ISD: Midway High School; Waco (TX); On-site; USD 26,000 - 31,000; Full time

Job summary

Midway ISD: Midway High School in Texas is seeking a Secretary to AP/Counselor to support the principal, counselor, and counseling office. You will manage confidential student records and perform clerical duties in a busy campus office.

The ideal candidate will have strong typing, organization, and data-entry skills, plus at least two years of secretarial experience. This full-time position requires accuracy, discretion, and teamwork in a public-education environment.

Qualifications

• High school diploma or GED required.
• Two years secretarial experience, preferably in a public education setting.
• Proficient typing, word processing, and file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Ability to use PC and software to develop spreadsheets and databases, and do word processing.

Responsibilities

• Prepare requisitions, correspondence, and transcripts for records.
• Prepare documents for honor rolls, award assemblies, and student recognition.
• Record student information and final grades on permanent records.
• Create new student files and ensure records are complete.
• Assist with registration of new students and data entry into databases.
• Assist with changes to student schedules.
• Serve as receptionist for counseling and AP office.
• Distribute testing materials and college materials to students and parents.
• Schedule ARD meetings and appointments for counselors.
• Assist APs with scheduling appointments.
• Receive, distribute, and safeguard testing materials; maintain confidentiality.

Skills

Typing

Interpersonal skills

Data entry

Education

High school diploma or GED

Job description

Starting Date: Jan 4, 2027

Job Description

Job Title: Secretary to AP/Counselor

Reports to: Principal/Counselor

Dept./School: Campus Assigned

Exemption Status: Non-Exempt / 207 days

Date Revised: 4/16/2024

Salary calculations will be commensurate with job experience.

Primary Purpose

Facilitate the efficient operation of the school counseling and assistant principal office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills/Abilities

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience

Two years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence

• 1. Prepare requisitions, correspondence, and transcripts computer.
• 2. Prepare documents and lists for honor roll, award assemblies, and other student recognition programs.
• 3. Record student information, including test scores and final grades, on permanent records.
• 4. Create new student files and ensure completeness of records.
• 5. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• 6. Assist with processing changes and adjustments to student schedules.

Reception and Phones

• 7. Serve as receptionist for counseling and assistant principal office.
• 8. Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
• 9. Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.
• 10. Assist assistant principals with scheduling appointments as needed.

Other

• 11. Receive, distribute, and ensure security and confidentiality of testing materials.
• 12. Maintains confidentiality.
• 13. Other duties as assigned.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel.
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Midway Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. The Title IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources. 13885 Woodway Drive, Woodway, Texas 76712. Contact phone number is 254-761-5610.

Job Details

Position Type: Full-Time

Salary: $25,668 to $30,918 Annually

Job Categories: Support Staff > Secretary

Job ID: 5985697

Application Deadline: Posted until filled

Posted: Nov 06, 2026 6:00 AM (UTC)

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Alison Smith , Principal
• Midway ISD: Midway High School
• Email: [e-mail]