26-095.P1 - Field Operations Assistant

Hilcorp Energy Company; Paradis (LA); On-site; USD 36,000 - 54,000; Full time

Job summary

Hilcorp Energy Company is seeking an Administrative Assistant to support the Area Operations Manager and field teams in Paradis, LA. The role involves preparing morning reports, coordinating communications with operators and contractors, and maintaining critical records for expenditures and regulatory compliance.

Applicants should have at least 1 year of admin experience, strong data management skills, and proficiency with Microsoft Office, SAP, and WellView/WellEz/SiteView.

Qualifications

• High School diploma or GED is required; some college preferred.
• Minimum 1 year administrative assistant experience.
• Excellent written and verbal communication skills.
• Strong data management and organizational abilities.
• Ability to manage multiple tasks with accuracy and precision.

Responsibilities

• Assist with morning reports: obtaining, formatting, inputting, and distributing.
• Support daily field operations communication with operators, foremen, contractors, and external parties.
• Coordinate monthly forecasts and weekly budget reports; access Oilfield Manager Program for well data and graphs.
• Maintain records for AFE, PO tracking, and bid collection.
• Assist new hires with orientation paperwork, benefits, and time tracking.
• Coordinate with environmental and safety staff for training and inspections.
• Manage devices (pagers, wireless phones) and maintain vehicle records.
• Handle phone inquiries and direct as needed.
• Maintain production well file records including logs and regulatory docs.

Skills

Data management

Administrative support

Written & verbal communication

Organizational skills

Problem solving

Relationship building

Education

High School diploma or GED

Some college preferred

Tools

Microsoft Office

SAP

WellView

WellEz

SiteView

Job description

Assists the Area Operations Manager, Production, Construction, and Wellsite Foremen in carrying out field operations and provides administrative support as needed.

Essential Job Responsibilities:

• Assists with obtaining, coordinating, formatting, inputting, and distributing morning reports.
• Assists with daily operations, including taking calls from field operators, foremen, contractors, Coast Guard, air support, landowners, and other public/private entities.
• Coordinates information for inclusion in the monthly forecasts and weekly budget reports. Inputs and obtains information from Oilfield Manager Program including well histories, research, and graphs.
• Monitors and maintains records for authorization for expenditures (AFE), purchase order (PO) tracking, and bid collection.
• Assist new hires with paperwork and procedures associated with new employee orientation including time sheet collection, general benefits and compensation, vacation tracking, and other administrative employee policies and procedures.
• Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.
• Issues, maintains, and monitors personal communication devices, including pagers, wireless telephones, etc.
• Maintains and updates company vehicle records for assigned region.
• Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
• Manages and maintains production well file records, including well records, wireline tickets, well diagrams, morning reports, salt water disposal (SWD) tests, chemical programs, and regulatory requirements.

Other Job Responsibilities:

• Other duties as assigned by management.

Qualifications:

• One (1) year minimum of administrative assistant experience.
• Ability to accurately solve problems and exceptional proficiency in data management.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to complete multiple, diverse tasks of differing priorities.
• Ability to anticipate approaching problems and establish strategic plans for future success.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Ability to work in office full time.
• Excellent written and verbal communication skills.
• Outstanding administrative and organizational skills.
• Proficiency in the use and application of the following software: Microsoft Office (Excel, Word, and Outlook), SAP, WellView, WellEz, and SiteView.

Education Requirements:

• Required: High School diploma or GED. Some college preferred.

Certifications, Licenses, Registrations:

• None.