21st Century Administrative Assistant

Young World Physical Education

Espanola (NM)

On-site

USD 32,000 - 42,000

Full time

14 days+

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Job summary

Espanola Public Schools District Wide in Española, New Mexico seeks a 21st Century Community Learning Center Program Administrative Assistant to support federal programs and daily operations.

The role involves supervising program activities, maintaining records, coordinating data reporting with EZ Reports, and communicating with parents, students, and staff. Requires an associate degree or equivalent experience and strong Excel/Word/Google skills.

Qualifications

Associate degree or at least two years of related experience.
Ability to develop and maintain record-keeping systems and procedures.
Strong interpersonal and communication skills with diverse stakeholders.
Proficient in personal computers and common software applications.
Ability to meet deadlines with accurate reporting.
Ability to process data and generate reports.
Organize resources and set priorities.
Ability to interpret and implement program policies and procedures.
Ability to handle confidential matters under pressure.
Experience with standard office tasks.

Responsibilities

Oversee day-to-day operations of the program with fidelity.
Monitor staff at the site.
Maintain communication with the Program Director.
Utilize Excel, Google, Word, and EZ Reports (training provided).
Collect data from sites and report via EZ Reports.
Support staff to meet yearly and monthly goals.
Coordinate communication between parents, students and staff per the RFP.
Attend required EPS 21st CCLC meetings.

Skills

Record-keeping

Interpersonal skills

PC software

Deadline management

Data reporting

Prioritization

Team coordination

Education

Associate degree

Tools

Word processing

Presentation software

Spreadsheet

Internet browsers

Job description

21st Century Administrative Assistant

Espanola Public Schools District Wide - Española, New Mexico Open in Google Maps

Job Details

Job ID: 5833373

Application Deadline: Posted until filled

Posted: Jul 14, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Title: 21st Century Community Learning Center (CCLC) Program Administrative Assistant

Work Unit: Central Office – ESC Building

Reports To: Federal Programs Director

Contract Length: 260 days

Pay Schedule: Administrative Assistant II

Overtime Status: Non‑Exempt

Hours: Monday – Thursday, 4.5 hours a day

Union Status: Union

Licensure: N/A

General Function: 21st CCLC is a federally funded after‑school/extended‑day program. Candidates should be willing to assume a supervisory position and become knowledgeable of federal, state and district guidelines related to the 21st CCLC program. Supervision will be provided by the EPS 21st CCLC Program Director.

Education, Training, and Experience

Associate’s Degree or at least two years of experience directly related to the job specifications listed.
Ability to develop and maintain record‑keeping systems and procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Skill in the use of personal computers and related software applications.
Ability to ensure deadlines are met with complete and accurate reporting.
Ability to process computer data and to format and generate reports.
Skill in organizing resources and establishing priorities.
Skill in examining and reengineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Ability to make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions.
Ability to foster a cooperative work environment. Basic office skills experience.

Knowledge, Skills, and Abilities

Must be organized and possess excellent management and organizational, problem‑solving, and public relations skills. Position requires meeting with various community‑based organizations on a regular basis and attendance at State Department of Education meetings. Knowledge of standard office software, including word processing, presentation builder, spreadsheet, and internet browsers.

Resources Used in Performing Job Include (but are not limited to)

Standard educational and office equipment including computers, phones, and copy machines.

Physical and Cognitive Requirements

The work is primarily performed in an office and is fairly sedentary. It requires the ability to communicate effectively using speech, vision, and hearing. The work requires the use of hands for simple grasping and fine manipulations. At times bending, squatting, reaching and the ability to lift, carry, push up to 25 pounds. Frequent trips by automobile to school sites and departments is required.

Environmental Conditions

Travel to school sites. Must have the ability to sit at a desk or computer for long periods during the day. Heavy telephone use. Typical office environment with many interruptions all day. Most work is performed indoors with driving involved traveling from site to site.

Essential Job Functions

Become proficient in the 21st CCLC RFP requirements and deliverables.
Oversee the general day‑to‑day operations of the program; ensure program is implemented with fidelity.
Monitor staff employed at the site.
Maintain ongoing communication with the Program Director.
Accomplished in the use of Excel, Google, Word, and the NMPED Reporting software, EZ Reports (training will be provided).
Collect required data from respective site and report using EZ Reports.
Work with staff to achieve all yearly and monthly programmatic goals and objectives for the 21st CCLC program.
Coordinate communication between parents, students and staff including the development and implementation of a communication plan as stated in the RFP.
Attend all required meetings with the EPS 21st CCLC site staff and/or Program Director.
Participate in all professional development activities required by the program.
Follow all state and district requirements related to this position.
Be responsive to all inquiries and reporting timelines established by the Program Director and NMPED.
Perform other related office duties required of the immediate or general supervisor.

Personal Accountability

Demonstrates reliability as evidenced by attendance records and punctuality.
Properly notifies supervisor and/or designee of absences or tardiness.
Begins and completes work within the allotted time.
Consistently appears in attire appropriate to the work environment.
Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application.
Protects the District’s resources through appropriate and careful use of supplies and equipment.
Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

Additional Job Responsibilities

Maintain encumbrance records of specific programs and monitor an on‑going account of expenditures and balances per budget line item.
Establish a sound filing system and account for all data and documents assigned to his/her care.
Receive and process all incoming and outgoing correspondence.
Perform added assignments in obtaining, gathering, and organizing data required of the supervisor.
Assist and act in confidential capacity with respect to a person who determines effectuates management procedures or school board policies.
Obtain, collect and organize pertinent data as needed and develop a format for administrative use.
Input, enter and maintain data relevant for accountability.
Become proficient in the 21st CCLC RFP requirements and deliverables.
Accomplished in the use of Excel, Google, Word, and PowerSchool. Visions, and the NMPED Reporting software, EZ Reports.
Ability to make final budget approvals, determine the viability of the vendors and maintain assurances for all vendors.
Monitor and process payroll records for 21st CCLC staff.
Oversee all District 21st CCLC sites, data collection and reporting.
Responsible for ensuring that staff members at the 21st CCLC sites are highly qualified, provide staff development, procure all instructional materials within NMPED guidelines, and work with staff to achieve all yearly and monthly programmatic goals and objectives for the 21st CCLC program.
Meet with all 21st CCLC sites on a regular basis.
Observe using the NMPED approved observation instrument twice a year and record data on EZ Reports.
Monitor a goal of a one‑point/grade level increase for each student in EZ Reports.
Work with all community partners to develop a capacity across all programs.
Monitor and provide background checks for all volunteers.
Coordinate communication between parents, students and staff including the development and implementation of a communication plan as stated in the RFP.
Attend all required meetings with the NMPED and the State 21st CCLC Director.
Follow all state and district requirements related to this position.
Be responsive to all inquiries and reporting timelines established by NMPED.