2026-2027 Secretary to Special Education Director (207 days)

Silsbee ISD; Silsbee (TX); On-site; USD 23,000 - 45,000; Full time

Job summary

Silsbee ISD seeks a Secretary to the Special Education Director to organize and manage the routine work activities of the Special Education Department and provide clerical support to the Director and staff. This full-time role requires strong keyboarding, data entry, and file maintenance skills to support daily operations.

Starting immediately, the position involves bookkeeping tasks, budget records, purchase orders, and time/leave processing.

Qualifications

• High school diploma or GED required.
• Two years of secretarial experience, preferably in public education.
• Proficient keyboarding, data entry, word processing, and file maintenance.

Responsibilities

• Prepare correspondence, forms, reports, and manuals for the department head and staff.
• Maintain and file reports, records, and other documents as required.
• Perform routine bookkeeping tasks and maintain department budget records; process purchase orders and payments.
• Order and maintain inventory of office supplies and program equipment.
• Monitor personnel time records (leave requests/reports) and SHARS/Medicare records as per district procedures.
• Schedule appointments and travel arrangements for department staff; arrange meetings and maintain confidentiality of information.

Skills

Keyboarding/Data entry

English usage/grammar

Bookkeeping basics

Spreadsheet/database software

Prioritize workflow

Multi-tasking

Organizational/communication skills

Education

High school diploma or GED

Job description

2026-2027 Secretary to Special Education Director (207 days)

Starting Date: Immediately

Job Description

Primary Purpose:

Under minimal supervision, organize and manage the routine work activities of the Special Education Department and provide clerical support to the Special Education Director and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding, data entry, word processing, and file maintenance skills
• Knowledge of correct English usage, grammar, spelling, and punctuation
• Knowledge of basic bookkeeping principles
• Ability to use software to develop spreadsheets and databases
• Ability to prioritize workflow to address the multiple needs of the supervisor or department
• Ability to multi-task numerous complex administrative activities
• Strong organizational, communication, and interpersonal skills

Experience:

2 years’ secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare correspondence, forms, report, manuals for the department head and other staff members.
• Compile, maintain, and file all reports, records, and other documents as required.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.
• Monitor and process SHARS/Medicare records and reports.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality o f information

Job Details

Position Type: Full-Time
Salary: $23,184 to $44,712 Per Year
Job Categories:

Support Staff > Clerical

Contact Information

• Scott Schwartz , Director of Special Education
• Administrative Office
• Phone: [phone]
• Email: [e-mail]

Silsbee ISD Special Education Department - Silsbee, Texas Open in Google Maps