2025-2026 Payroll Specialist

Liberty Elementary School District 25; Buckeye (AR); On-site; USD 26,000 - 28,000; Full time

Job summary

Liberty Elementary School District 25 in the United States is seeking a Payroll Specialist to prepare, process, and distribute payroll for all district employees. The role emphasizes accuracy, timely deductions, and reporting (biweekly, monthly, quarterly, yearly) while ensuring tax forms like W-2s are handled correctly and confidential information remains protected.

The position requires strong communication with staff and stakeholders, adherence to laws and district policies, and the ability

Qualifications

• Knowledge of basic accounting practices; 3 years experience preferred.
• Communicate effectively with co-workers, administrators, and the public.
• Discretion with sensitive matters and maintain confidentiality.
• Familiar with office technology including phone, computer, printer, fax, copier, and scanner.
• Experience with word processing, spreadsheets, presentation software, email, and internet apps.
• General office practices, time management, and organizational skills.
• Must be eligible for fingerprint clearance.
• Ability to work with minimal supervision.
• Associate or Bachelor's degree in a related field (preferred).
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Prepare, process, and distribute payroll for all district employees.
• Prepare and process employee payroll deductions.
• Reconcile payroll and employee deductions regularly to ensure accuracy.
• Prepare, process, and distribute payroll deduction vouchers in a timely manner.
• Prepare, process, and submit biweekly, monthly, quarterly, and annual payroll related reports.
• Prepare, process, and distribute employee income tax reports (W-2 forms).
• Respond promptly and accurately to payroll inquiries from stakeholders.
• Input, manage, and maintain accurate payroll information/records.
• Ensure compliance with Board policy, state and federal laws, and other regulations governing payroll practices.
• Keep abreast of developments/changes to payroll practices and continue professional development.
• Attend meetings, district activities and trainings as assigned.
• Develop and maintain a positive working relationship with staff and the public.
• Cross-train and work collaboratively with other team members of the Business Office.
• Communicate effectively with students, parents, community and staff and produce high quality communiqués.
• Represent the District in a professional manner and in the best interest of the District.
• Perform additional duties and accept other responsibilities as may be assigned by the Director of Finance.

Skills

Basic accounting knowledge

Effective communication

Discretion and confidentiality

Office technology familiarity

Ability to work independently

Time management and organization

Fingerprint clearance eligibility

Team collaboration

Education

Associate or Bachelor's degree in related field

Tools

Word processing

Spreadsheets

Presentation software

Email

Internet applications

Job description

General Statement of Responsibilities

To prepare, process, and distribute payroll efficiently and accurately as a supportive member of the Business Office.

Responsibilities & Duties

1. Prepare, process, and distribute payroll for all district employees.
2. Prepare and process employee payroll deductions.
3. Reconcile payroll and employee deductions regularly to ensure accuracy.
4. Prepare, process, and distribute payroll deduction vouchers in a timely manner.
5. Prepare, process, and submit biweekly, monthly, quarterly, and annual payroll related reports.
6. Prepare, process, and distribute employee income tax reports (W-2 forms).
7. Respond promptly and accurately to all payroll inquiries from various stakeholders including employment verification requests.
8. Input, manage, and maintain accurate and relevant payroll information/records.
9. Ensure compliance with Board policy, State and Federal laws, and other regulations governing payroll practices.
10. Keep abreast of developments/changes to payroll practices and continue professional development through involvement in professional organizations and by attending professional conferences, conducting colleague visits, and engaging in professional reading.
11. Attend meetings, district activities and trainings as assigned.
12. Develop and maintain a positive working relationship with staff and the public.
13. Cross-train and work collaboratively with other team members of the Business Office.
14. Communicate effectively with students, parents, community and staff and produce high quality communiqu s.
15. Represent the District in a professional manner and in the best interest of the District.
16. Perform additional duties and accept other responsibilities as may be assigned by the Director of Finance.

Qualifications & Experience

1. Knowledge of basic accounting practices (3 years experience/training preferred).
2. Must be able to communicate effectively and work collaboratively with co-workers, administrators, and the public.
3. Ability to use discretion concerning sensitive matters and maintain confidentiality.
4. Experience/training utilizing office technology including, but not limited to, phone, computer, printer, fax, copier, and scanner.
5. Experience/training utilizing office computer software including, but not limited to, word processing, spreadsheets, presentation software, email, and internet applications.
6. Knowledge of general office practices, time management, and organizational skills.
7. Must be eligible for fingerprint clearance.
8. Understand and carry out assigned work with minimal supervision.
9. Associate or Bachelor's degree in a related field (preferred).
10. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Essential Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear, to use hands to finger, handle or feel objects or controls and use a keyboard or keypad. The employee occasionally is required to reach with hands and arms. The employee is frequently required to stand and walk or sit. The employee must regularly lift and/or move up to ten pounds and occasionally lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The employee regularly works indoors. The noise level in the work environment is usually moderate.

The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Able to communicate effectively with staff, students, and community members.

Reasoning Ability

Ability to carry out instructions furnished in written, oral, or diagram form. Ability to address problems involving several concrete variables in standardized situations.

Supervised by

Executive Director of Finance

Terms of Employment

• Non-Exempt Status
• 12 months (207 days)
• 7 hours per day/Monday-Thursday
• Sick/Personal
• Participation in Arizona State Retirement System (ASRS)

Compensation

Level 8 - Support Staff Wage Schedule Attached

$19.19 - $20.14 per hour