17516 - Retirement Benefits Manager

Distro; United States; On-site; USD 85,000 - 115,000; Full time

Job summary

Vensure Employer Solutions is seeking a Retirement Benefits Manager to lead a team of specialists managing 401(k) MEPS/PEPS and client plans. You will ensure plan compliance, respond to client and participant inquiries, and drive process improvements with vendors and internal teams.

This role requires 5+ years in 401(k) administration and 1–3+ years of leadership, with ERISA knowledge and strong Office skills. Onsite collaboration and secure data handling are essential.

Qualifications

• 5+ years of experience focused on 401(k) plan administration.
• 1-3+ years of leadership experience in retirement or benefits operations.
• Third-Party Administration (TPA) experience preferred.
• MEP/PEP experience a plus.
• Retirement credentials (QKA, RPA, ASPPA, CEBS) are a plus.

Responsibilities

• Provide supervision to Retirement Benefits Specialists and Senior Specialists.
• Oversee retirement plan administration ensuring ERISA compliance.
• Coordinate with vendors, auditors, and internal stakeholders to resolve issues.
• Support 401(k) plan audits and Form 5500 filings with third parties.
• Lead mergers of acquired MEPs/PEPs into company plans.
• Collaborate with Payroll, Client Relations, Sales, and Benefits for integrated administration.

Skills

ERISA knowledge

Leadership

Communication

Microsoft Office

Attention to detail

Education

Associate’s degree or equivalent

QKA/RPA/ASPPA/CEBS credentials

Tools

Microsoft Office Suite

Job description

Company:

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution" headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com.

Position Summary:

The Retirement Benefits Manager supports the VP of Retirement Benefits by managing a team of Retirement Benefits Specialists and Senior Retirement Benefits Specialists and providing leadership for administrative support to several 401(k) Multiple Employer Plans (MEP), Pooled Employer Plans (PEP), and client-sponsored plans; responsibilities include plan compliance, client and participant support, retirement-related payroll support, facilitating MEP/PEP mergers, setting up new retirement plans in payroll systems, and partnering with retirement vendors to resolve issues and improve processes.

Essential Duties and Responsibilities:

• Provide direct supervision and coaching to Retirement Benefits Specialists and Senior Retirement Benefits Specialists, including performance feedback, development planning, and day-to-day guidance.
• Oversee team administration of retirement plans, ensuring operational tasks adhere to plan provisions, ERISA, and internal controls; areas include remittance of contributions, year-end compliance testing, plan document review, and plan corrections.
• Serve as an escalation point for complex plan questions or issues, coordinating with vendors, auditors, and internal stakeholders.
• Communicate with internal and external customers regarding 401(k) administration, offering subject matter expertise and support for Vensure products and services.
• Identify, implement, and monitor process improvements to enhance team productivity, quality, and regulatory compliance.
• Coordinate with Vensure retirement vendors to perform due diligence on MEPs/PEPs, monitor service levels, and resolve operational issues.
• Work proactively with Payroll, Client Relations, Sales, and Benefits to ensure integrated and timely administration of retirement plans.
• Lead and support the merger of acquired company MEPs/PEPs into Vensure 401(k) plans, including coordination of data, communications, and timelines.
• Support annual 401(k) plan audits and Form 5500 filings by working with Third-Party Administrators, recordkeepers, and auditors and overseeing the team's contributions.
• Regular onsite attendance is an essential job function due to the need for secure access to systems, collaboration on sensitive technical matters, participation in operational meetings, and hands-on involvement; reasonable accommodations will be considered for qualified applicants.

Marginal Functions:

• Build, maintain, and promote relationships with team members, peers across disciplines, and other company team members to ensure effective coordination of communications and services affecting clients.
• Attend webinars and training to stay up to date on best practices related to the company and department.
• Complete projects and other duties as assigned by supervisor.

Knowledge, Skills, and Abilities:

• Strong decision-making skills, particularly in high-pressure situations.
• Proven ERISA knowledge and understanding of retirement plan operations.
• Ability to communicate a clear vision and direction for the team and to inspire and motivate team members.
• Proficiency with Microsoft Office (Outlook, Microsoft Teams, Excel, Word, PowerPoint) and demonstrated ability to learn other applications as needed.
• Strong ability to read, understand, and interpret retirement plans, policies, procedures, and technical documentation.
• Skilled in composing routine reports, internal correspondence, and documentation with clarity and attention to detail.
• Capable of communicating effectively, professionally, and respectfully with individuals at all organizational levels, including internal teams, external partners, and stakeholders.
• Demonstrates sound judgment, adaptability to changing priorities, and the ability to maintain productivity.
• Active listening skills and ability to participate in problem solving and decision-making based on available information.
• Ability to apply logical reasoning and common sense to follow written, verbal, and diagrammed instructions and to resolve issues within defined parameters.
• Able to work effectively under supervision while demonstrating initiative and accountability when working independently.
• Uphold the highest standards of confidentiality and ethical conduct in managing sensitive financial and employee information; ensure secure handling of data and compliance with internal controls.

Education & Experience:

• Associate’s degree or equivalent combination of experience, skills, and education preferred (including relevant non-traditional degree programs, certifications, or job training programs).
• 5+ years of experience focused on 401(k) plan administration required.
• 1-3+ years of leadership experience (supervisory or lead) required, preferably in a retirement or benefits operations environment.
• Third-Party Administration (TPA) experience preferred.
• Multiple Employer Plan (MEP) or Pooled Employer Plan (PEP) experience a plus.
• Retirement-related credentials a plus (QKA, RPA, ASPPA, CEBS).
• Professional Employer Organization (PEO) experience a plus.
• Required Licenses and/or Certifications: Not Applicable.

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$85,000 - $115,000 a year