12642: Purchasing Specialist

Copier Careers; Rockville (MD); Remote; USD 55,000 - 85,000; Full time

Job summary

Copier Careers is seeking a Purchasing Specialist for a 100% remote role focused on Federal Government accounts. You will manage procurement of office equipment, supplies, and related services, coordinating orders from receipt to installation while maintaining vendor relationships and negotiating favorable terms.

Ideal candidates have 3–7 years in procurement, experience with copier/MFD/MPS systems, and the ability to work within US government contracting environments.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 3–7 years procurement experience in operations, service operations, logistics, or related field.
• Experience with copier, MFD, MPS, or related office technology systems preferred.
• Background supporting Federal Government customers or government contracting environments preferred.
• Experience with E-Automate software is a major plus.
• Excellent communication, vendor negotiation, and organizational skills with strong customer service orientation.
• Must be a U.S. citizen or permanent resident with valid work authorization.

Responsibilities

• Receive, process, and track purchase orders with vendors and equipment manufacturers.
• Coordinate delivery schedules, end-user training, and installation details between vendors and clients.
• Develop vendor relationships, negotiating pricing, volume discounts, and favorable terms.
• Monitor order status and proactively resolve shipment delays or discrepancies.
• Maintain accurate customer, account, supply, and order data within internal CRM systems.
• Identify opportunities to optimize purchasing workflows and reduce costs.

Skills

Communication

Vendor negotiation

Organization

Education

Associate degree

Bachelor’s degree preferred

Tools

E-Automate

Job description

Our client is seeking a Purchasing Specialist for a 100% fully remote role (ideally based within Eastern or Central time zones) to manage the procurement and fulfillment of office equipment, supplies, and related services for Federal Government accounts. This role coordinates procurement activities from order receipt through delivery and installation, maintains vendor relationships, negotiates pricing and terms, and ensures orders are processed accurately and on time.

Key Responsibilities

• Receive, process, and track purchase orders with vendors and equipment manufacturers.
• Coordinate delivery schedules, end-user training, and installation details between vendors and clients.
• Develop vendor relationships, negotiating pricing, volume discounts, and favorable terms.
• Monitor order status and proactively resolve shipment delays or discrepancies.
• Maintain accurate customer, account, supply, and order data within internal CRM systems.
• Identify opportunities to optimize purchasing workflows and reduce costs.

Qualifications & Requirements

• Education: Associate degree required; Bachelor’s degree preferred.
• Experience: 3–7 years of progressive procurement experience in operations, service operations, logistics, or a related field.
• Industry Focus: Experience with copier, MFD, MPS, or related office technology systems is strongly preferred.
• Government Procurement: Background supporting Federal Government customers or working within government contracting environments preferred.
• Software: Experience with E-Automate software is a major plus.
• Skills: Excellent communication, vendor negotiation, and organizational skills with a strong customer service orientation.
• Work Authorization: Must be a U.S. citizen or permanent resident with valid work authorization.

CFO/Controller/Administration

DC Metro, MD 20855 USA