Clerk - ACCESS Billing

Chester County Intermediate Unit; East Caln Township (PA); On-site; USD 31,000 - 41,000; Full time

Job summary

The Chester County Intermediate Unit (CCIU) is seeking a full-time Clerk to support ACCESS Billing within the Student Services division at the Chester County Intermediate Unit. The main focus is timely processing of all ACCESS Medical Assistance claims and ensuring eligibility and accurate billing.

Proficiency in Excel and data management is preferred. The role operates 8 AM to 4 PM, Monday through Friday, at 455 Boot Road, Downingtown, PA 19335.

Qualifications

• Prior experience in medical assistance claims processing preferred.
• Data management skills with proficiency in Excel for organizing, analyzing and reporting data.

Responsibilities

• Process ACCESS medical assistance claims for CCIU programs with accuracy and timeliness.
• Verify eligibility of students using electronic Promise system and monitor potential eligibles.
• Support billing submissions and communicate billing procedures to service providers.
• Maintain student folders and ensure PA state regulations compliance.

Skills

Medical claims processing

Tools

Excel

Job description

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Frontline Applicant Tracking - Chester County Intermediate Unit

• Position Type: Secretarial & Administrative Support
• Date Posted: 11/3/2026
• Location: ESC
• Closing Date: 11/16/2026

TheChester County Intermediate Unit(CCIU)has an opening for afull-time Clerk to supportACCESS Billing within the Student Services division at the Chester County Intermediate Unit (CCIU). At theCCIU,we pride ourselves on the creativity, dedication,and collaborative spiritthatour employees bring to their work every day,and we know that achieving success takes a teamapproach!We strive to hire exceptional, motivated,and passionate individuals that help us achieve our vision of acting as educational leaderswhocontribute to a better Chester County and beyond.

This position's main responsibility is to work with the ACCESS Medical Assistance Job Specialist to ensure timely and accurate processing of all claims for ACCESS Medical Assistance reimbursement for preschool and school age health related education services. Responsibilities also include researching and ensuring eligible services are processed and billed appropriately. This position will also act as support to other ACCESS Medical Assistance departmental functions as needed.Quick Facts: Location: 455 Boot Road, Downingtown, PA 19335
Benefits Eligible:Yes
Schedule: 12 months/year, 260 days, M-F
Work Hours:8 AM - 4 PM (including .5 hours unpaid lunch)
FSLA Status:Non-exempt position
Salaried or Hourly: Hourly

Qualifications:

• Prior experience in medical assistance claims processing preferred
• Background in data management systems, with proficiency in tools such as Excel, for organizing, analyzing, and reporting on datapreferred

Job Skills:

• Ability to read, analyze and interpret financial reports, technical procedures, or governmental regulations.
• Ability to apply basic mathematical concepts (addition, subtraction, multiplication and division) in the performance of routine assignments.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to establish and maintain effective working relationships with staff and the community.

Duties & Responsibilities:

• Knowledge of database system software is preferred. This position requires a detail oriented, on-task and focused person for consistent accuracy checks and timely billing submissions to agencies. Candidate must demonstrate sound decision-making skills. This position is responsible for researching and assisting service providers with any problems that may arise.
• Ensure the processing of all ACCESS medical assistance claims for all CCIU Programs through diligent research, sound decision making and, where needed, informing district personnel of proper processes and procedures.
• Verify and research eligibility of all new and potential students using electronic Promise system. Continually monitor students that are potentially eligible for ACCESS billing and reimbursement based on receipt of various related services.
• Prepare and send letters to parents for acknowledgement or denial of MA billing process.
• Upon researching and determination of eligible children and parent acknowledgement, obtain copies of IEPs from districts and assist the ACCESS Medical Assistance Specialist with the procurement of signed and medically approved authorization forms from the designated medical professional.
• Verify billable services and process/bill all eligible IEP billings.
• Notify and educate, where necessary, service providers to start billing procedures.
• Research, add and edit student information in database as well as web-based billing system at the start of the new school year, as new students enter the billing process, and as changes occur.
• Research billing forms to determine if service is billable and process eligible billing through state vendor electronic billing system.
• Create and organize student folders with allrequired components to maintain adherence to PA State regulations.
• Research student lists and rosters to identify all potentially eligible students and billable services on a quarterly basis.
• Research and follow up on service claims not submitted by service providers on a quarterly basis, send reminder notices and decide if further action is needed.
• Process electronic logs and upload into state vendor system for billing.
• Continually research and maintain current lists of all eligible serviceproviders and copies of service provider certificates and/or licenses to be updated in state vendor on a regular basis or when there is a change in status.
• Continually communicate with service providers and staff verbally and/or in written format informing them ofnew students, billing issues, license information, etc.
• Assist Supervisor of Student information Systems in training providers about the billing process.
• Attend ACCESS Program trainings conducted by state vendor.

2026 - 2027 Hourly Rates:
$22.50 - $29.82
Support, Level 10
*Placement on band is based on years of direct experience in a comparable role.

Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Chester County Intermediate Unit directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.