1168 - Executive Assistant

GoFasti; United States; Remote; USD 13,000 - 20,000; Full time

Benefits offered by this job

Remote work

Job summary

GoFasti, a Talent-as-a-Service firm, seeks an English-fluent Executive Assistant to support fractional leadership remotely. The role is remote, aligned with U.S. business hours, and requires strong calendar, communication, and discretion.

Responsibilities include calendaring, travel, EOS rhythm support (L10s, Rocks, V/TO), and CRM help. LATAM-based professional with visa to travel is preferred.

Qualifications

• 3+ years of experience as an executive assistant or similar high-level administrative role.
• Proven calendar management across multiple time zones with travel coordination.
• Excellent written and spoken English.

Responsibilities

• Manage calendar, email, and scheduling for leadership, including travel arrangements.
• Support EOS rhythm: prepare Level 10 meetings and annual sessions, track action items.
• Maintain EOS tools (V/TO, Rocks, Scorecards, Accountability Charts) and keep them current.
• Follow up on to-dos and Rocks with reminders.
• Prepare client documents, presentations, and reports; organize client files.
• Handle travel logistics and expense reporting for in-person work.
• Support business development with lead follow-up and CRM updates.
• Handle confidential information discreetly.

Skills

Calendar management

English proficiency

Google Workspace

Microsoft 365

Video conferencing

Project management

Discretion

Remote work setup

Time zones

Tools

CRM tools

Ninety.io

Job description

We Make Remote Work Remarkable TopTalent from LatAm Hello! We are GoFasti , a Talent-as-a-Service. GoFasti bridges the gap between world-class developers and designers from LatAm and first-class companies around the globe. We need an English-fluent Executive Assistant , based in Latin America, available to work remotely. We are looking for someone with exceptional communication and relationship-building skills, who embraces changes while maintaining strong attention to detail. An interested and proactive person, who's constantly learning and improving their skills. Are you the one we are looking for?

Responsibilities

• Manage the calendar, email, and scheduling for the leadership of a fractional integrator practice, including client meetings, coordination across time zones, and travel arrangements.
• Support the EOS® rhythm for client engagements: schedule and prepare for Level 10 (L10) meetings, Quarterlies, and annual sessions, and take notes and track action items.
• Help maintain EOS® tools such as the V/TO, Rocks, Scorecards, Accountability Charts, and to-do lists, keeping them current and shared with the right people.
• Follow up on to-dos and Rocks, sending reminders and flagging anything off track.
• Prepare client-ready documents, presentations, and reports, and keep client files organized.
• Handle travel logistics (flights, lodging, itineraries) and expense reporting for in-person client work.
• Support business development with lead follow-up, CRM updates, and outreach coordination.
• Handle confidential information with discretion.

Requirements

• Valid U.S. visa (or equivalent travel authorization) to travel when needed.
• 3+ years of experience as an executive assistant, chief of staff support, or similar high-level administrative role.
• Proven experience as an executive assistant, chief of staff support, or similar high-level administrative role (specify minimum years once confirmed).
• Strong calendar management and scheduling skills across multiple time zones.
• Excellent written and spoken English, with polished, professional communication.
• Proficiency with Google Workspace or Microsoft 365, plus video conferencing and project or task management tools.
• Strong organization, follow-through, and attention to detail, with the ability to keep a leadership team accountable.
• Proactive, high-discretion working style with comfort handling confidential business information.
• Reliable remote setup and availability that overlaps with U.S. business hours.

It's a plus

• Familiarity with EOS® (the Entrepreneurial Operating System®), including L10s, Rocks, V/TO, and Scorecards.
• Experience supporting consultants, coaches, or fractional executives.
• Experience with CRM tools and basic business development support.
• Experience with EOS-related software (such as Ninety.io) or similar.
• Bilingual English/Spanish.

Compensation

• The salary range offered for this position varies from (USD) $1,200 - $1,800 per month, depending on seniority and skillset.
• This position is for a full time contract, through a payroll platform.
• The talent will work remotely allocated at our client.