10-Month School Office Coordinator — Payroll & Data

Haverhill Public Schools; Highlands (MA); On-site; USD 34,000 - 39,000; Full time

Job summary

Haverhill Public Schools is seeking a Principal Clerk for Golden Hill Elementary in Haverhill, MA. The 10-month position supports the school office, handles payroll prep, attendance, budgeting, and student data, with training provided as needed.

Salary ranges from $34,321 to $38,932 per year. Starting date is immediate, with 181–227 day options depending on the contract. Strong communication and organization are essential.

Qualifications

• High School Diploma or GED is required
• Post-secondary education / training preferred or relevant life experience
• Secretarial and/or clerical experience preferred
• Excellent interpersonal skills
• Strong effective time management planning capabilities
• Performs all clerical work in the office with little supervision
• Self-motivated and able to work without direct supervision
• Professional verbal and written communication skills
• Ability to multi-task when necessary
• Knowledge of Microsoft Office applications and familiar with Apple software, SchoolBrains, and Budgetsense
• Bi-lingual preferred
• Previous experience in a school environment
• Such alternatives to the above qualifications as the building principal or designee may find appropriate and acceptable

Responsibilities

• Performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• Greet public, receives visitors in school office and follows proper protocol in allowing access to the building.
• Answer telephones, transfers calls to proper individual or department, takes messages and refers callers to appropriate staff members.
• Displays strong positive communication and interaction skills when dealing with co-workers, students, administrators, parents/guardians, visitors and/or the community.
• Open, sort and route incoming mail and prepares outgoing mail.
• Schedules appointments.
• Prepares memos, correspondence and/or reports from handwritten copy, notes or verbal direction including posting updates to the school webpage and calendar.
• Scan and upload digital copies to database.
• Maintain and organize both digital and hard copy filing systems.
• Requisition for textbooks, school supplies, equipment; other school related forms.
• Coordinates office and general school supply purchase orders; receive and assist and direct the distribution and storing of supplies and office materials, maintain office materials and office equipment inventory; maintain school/department purchase orders.
• Monitors and responds to radio communications.
• Prepare weekly payroll of personnel.
• Prioritizes assignments to assure efficiency and effectiveness and meets established timelines.
• Compiles school budget and performs related work.
• Collects fees and/or funds from student events related to student activities (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.).
• Record transactions necessary for keeping records of a checkbook for school funds including making bank deposits – Student Activities as requested.
• Keeps up-to-date enrollment data; maintain student files.
• Keeps up-to-date personnel files.
• Maintains an organized and orderly office
• Maintains the student information in the district database.
• Maintains accurate student and staff attendance.
• Verify parents and guardian notes and investigate any discrepancies in attendance information; refer continuing student attendance concerns to the school principal and/or designee.
• Process and track staff leave requests manually and in the district database system.
• Exercises discretion in the management of and protection and release of confidential information of both student and staff and in the interpretation and administration of policies and procedures.
• Displays ethical and professional behavior in communicating and working with staff, students and community members.
• Participates on the Building Crisis Response Team.
• Provide teachers with all necessary data and forms.
• Training will be provided to all Principal Clerks as necessary in order to fulfill their job duties and responsibilities.
• Perform all other general duties as indicated by the Principal and his/her designee.

Skills

Excellent interpersonal skills

Professional verbal and written comms

Time management

Self-motivated

Bi-lingual

Education

High School Diploma or GED

Post-secondary education / training preferred

Secretarial/clerical experience preferred

Tools

Microsoft Office

Apple software

SchoolBrains

Budgetsense

Job description

Haverhill Public Schools is seeking a Principal Clerk for Golden Hill Elementary in Haverhill, MA. The 10-month position supports the school office, handles payroll prep, attendance, budgeting, and student data, with training provided as needed.

Salary ranges from $34,321 to $38,932 per year. Starting date is immediate, with 181–227 day options depending on the contract. Strong communication and organization are essential.