10-Month Dept Admin & Programs Coordinator

Nebraska Wesleyan University; Lincoln (NE); On-site; USD 38,000 - 46,000; Full time

Job summary

Nebraska Wesleyan University seeks applications for an administrative support position serving the Business and Nursing Departments. The role reports to the Associate Dean and collaborates with program directors and faculty, handling confidential information with diplomacy and discretion.

Responsibilities span office operations, finances, HR for student workers, and program support, including scheduling, record-keeping, and supplier coordination.

Qualifications

• Three to five years of administrative assistant experience.
• Experience overseeing a budget (1–3 years).
• Strong written and verbal communication and organization.
• Proficiency with MS Office 365.

Responsibilities

• Answer and direct phone calls; respond to inquiries from students and faculty.
• Prepare materials for Mail and Copy Center; collect, sort, and distribute mail and copies.
• Maintain department faculty files and records; manage nursing clinical faculty records.
• Provide general administrative support to full‑time and part‑time faculty.
• Assist with budget processing and monthly reports; process department purchases.
• Hire, train, and supervise student workers; approve timecards.
• Assist in developing course schedules and lab material preparation.
• Monitor nursing student files and compliance—background checks and immunizations.
• Plan and coordinate special projects and events; support external engagement.

Skills

Budget management

Project management

Communication

Confidentiality

Scheduling

Organizational skills

Microsoft Office 365

Tools

Microsoft Office 365

Job description

Nebraska Wesleyan University seeks applications for an administrative support position serving the Business and Nursing Departments. The role reports to the Associate Dean and collaborates with program directors and faculty, handling confidential information with diplomacy and discretion.

Responsibilities span office operations, finances, HR for student workers, and program support, including scheduling, record-keeping, and supplier coordination.