04. Executive Assistant & Client Support Specialist | Fully Remote | USD Payment

Voxidea-Stafi; United States; Remote; USD 55,000 - 90,000; Full time

Job summary

Voxidea-Stafi is hiring an Executive Assistant to provide high-level administrative support to C-suite while coordinating with clients and partners in a fully remote role.

The role requires bilingual English and Spanish, strong organizational skills, and proficiency with MS Office and Google Workspace. The ideal candidate will have experience supporting executives, discretion, and be based in Latin America to align with our remote-first model serving U.S.-based companies.

Qualifications

• Has proven experience as an Executive Assistant to C-level Executives, Client Support Specialist, or in a similar role.
• Is bilingual in English (C1 or higher) and Spanish, both spoken and written.
• Excels in organizational and time-management skills.
• Is proficient in MS Office, Google Workspace, and other office tools.
• Demonstrates excellent verbal and written communication skills.
• Maintains discretion, confidentiality, and a proactive approach to problem-solving.
• Holds at least a high school diploma or bachelor’s degree.
• Permanently resides in Latin America.

Responsibilities

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and deliver outstanding customer service.
• Maintain organized filing systems and oversee office-related inventory.
• Take minutes during meetings and assist with client-facing communications.
• Manage social media platforms, billing, and invoicing if required.
• Coordinate social and networking events for clients and team members.

Skills

Executive support

Bilingual English/Spanish

Organizational skills

Time management

Communication skills

Discretion/Confidentiality

Problem solving

Remote work capability

Education

High school diploma or bachelor’s degree

Tools

MS Office

Google Workspace

Job description

Ready to grow your career from home? Your future begins here.

Voxidea connects bilingual Latin American professionals to rewarding, fully remote opportunities with U.S.-based companies.

We’re hiring aExecutive Assistant for C-Level Executiveto provide exceptional administrative support to senior-level managers while ensuring excellent service to our clients.

What You’ll Do:

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and deliver outstanding customer service.
• Maintain organized filing systems and oversee office-related inventory.
• Take minutes during meetings and assist with client-facing communications.
• Manage social media platforms, billing, and invoicing if required.
• Coordinate social and networking events for clients and team members.

Our Ideal Candidate:

• Has proven experience as an Executive Assistant to C-level Executives, Client Support Specialist, or in a similar role.
• Is bilingual in English (C1 or higher) and Spanish, both spoken and written.
• Excels in organizational and time-management skills.
• Is proficient in MS Office, Google Workspace, and other office tools.
• Demonstrates excellent verbal and written communication skills.
• Maintains discretion, confidentiality, and a proactive approach to problem-solving.
• Holds at least a high school diploma or bachelor’s degree.
• Permanently resides in Latin America.