0000001115.OFFICE SUPPORT (PT ADMINISTRATIVE ASSISTANT).FACILITIES

Dallas County; Dallas (TX); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Dallas County Facilities Mgmt seeks an Office Support (PT Administrative Assistant) to provide advanced administrative and secretarial support to departments, coordinating office procedures and supervising clerical staff where needed.

Responsibilities include researching and reporting data, liaising between staff and management, assisting with budgets and supplies, handling mail, answering calls, scheduling appointments, travel, calendars, and maintaining confidential files.

Qualifications

• Education and experience equivalent to an Associates degree from an accredited college or university in Business Administration or related field.
• One (1) year of work related experience.
• Testing may include 10-key, Data entry, Grammar, Spelling, MS Excel, MS Word; able to establish effective working relationships.

Responsibilities

• Researches, collects, and analyzes data for projects, reports, and inquiries.
• Serves as a liaison between staff and management to facilitate information flow.

Skills

Typing 35 wpm

MS Excel

MS Word

Education

Associates degree in Business Administration or related field

Job description

0000001115.OFFICE SUPPORT (PT ADMINISTRATIVE ASSISTANT).FACILITIES

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Job Description

Provides direct advanced administrative and secretarial support to medium and large departments and accounts for the coordination and supervision of office procedures and personnel to ensure the most cost effective and efficient method of administration. Management Scope: May serve as the first line supervision of a clerical support staff.

Responsibilities

• Researches, collects, and analyzes data to complete a variety of projects, reports and inquires.
• Serves as a liaison between staff, management and other departments to facilitate functions and flow of information.
• May supervise or provide lead support to other support staff in distributing work assignments, training new employees, and assisting with daily assignments.
• May assist with budget preparation and monitoring and acquisition of supplies and services.
• Maintains confidential files, processes mail and answers telephone calls and inquires.
• Schedules appointments, makes travel arrangements, and organizes and manages calendars and activities.
• Performs other duties as assigned.

Qualifications

Education, Experience and Training: Education and experience equivalent to an Associates degree from an accredited college or university in Business Administration or in a job related field of study. One (1) year of work related experience.

Juvenile Department: “Position requires working with juveniles who may have committed dangerous/aggressive acts; should possess a high tolerance for working in an emotionally demanding/stressful work environment.”

Special Requirements/Knowledge, Skills & Abilities: Ability to type 35 wpm. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute). Skilled in the use of standard software applications. Ability to effectively communicate both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public. Depending on the location, this position may require the incumbent pass an extensive background investigation.

Physical/Environmental Requirements: Standard office environment. Requires prolonged sitting, standing, walking and ability to lift and carry up to 25 lbs., unassisted.

Job Info

• Job Identification 26000419
• Degree Level High School Graduate
• Job Schedule Part time
• Job Shift Day
• Locations Facilities Mgmt, Dallas, TX, 75202, US