Office Support Specialist

Hitachi ABB Power Grids; İzmit; On-site; TRY 180,000 - 240,000; Full time

Benefits offered by this job

Wellbeing program

Competitive benefits

Job summary

Hitachi Energy is seeking a proactive PM office support professional to assist day-to-day office activities, document preparation, and data entry. You will manage meetings, travel, and communications, while ensuring accuracy in SAP invoicing and project documentation.

The role requires a Bachelor's degree, at least 2 years of relevant experience, and strong English/Turkish communication. You will collaborate with cross-functional teams to drive improvements and maintain organized processes.

Qualifications

• Bachelor's degree in related field.
• Min. 2 years of experience in similar positions.
• Experience in SAP; good knowledge of MS Office applications.
• Strong interpersonal, collaborative & communication skills; self-motivated and customer oriented.
• Be innovative with ability to work with cross-functional groups to implement improvements.
• Very good command of written and spoken English and Turkish.

Responsibilities

• Support day-to-day office activities for PM office with data entry and reporting.
• Edit, proof, format and prepare documents; manage form filling and data entry.
• Schedule meetings, manage diaries and travel arrangements.
• Handle PO/PR for PM office purchases and update PM communications.
• Enter statistical data (COPQ, labor hours, transport volume) as required by PM manager.
• Prepare and update Projects O&M manuals; manage invoicing in SAP; liaise with accounting.
• Coordinate travel, accommodation, visas; support factory, site and customer teams.

Skills

English proficiency

Turkish proficiency

Interpersonal skills

Communication skills

Education

Bachelor's degree in related field

Tools

SAP

MS Office

Job description

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals, and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.

How you will make impact:

Supporting day-to-day office activities including: Obtaining and organizing information for use in conferences, speeches, and reports as requested by the PM office team . Editing, proofing, formatting, document design/production, form filling, and data entry.

Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

PO/PR for purchasing activities in PM office, updates based on PM communications.

Statistical data entry like COPQ, labor hours, Transport Volume, etc based on the PM manager requirements.

Projects O&M manuals preparation & updates

Invoicing in SAP system for materials, 3rd party invoice submissons to Accounting and follow ups for payments.

Customer coordinations travel & accommodation arrangements, before /during FAT customer daily transfer coordination between factory – customer – 3rd party logistics, visa process Support / follow ups for the factory team, site team & Customers and cargoarrangements,shippingdocuments,deliveryfollow ups.

Responsible to ensure compliance with applicable external & internal regulations, procedures & guidelines.

Your background:

Bachelor's degree in related field.

Min. 2 years of experience in similar positions.

Experience in SAP, Good knowledge of MS Office applications.

Strong interpersonal, collaborative & communication skills, self-motivated, customer oriented, multi-tasking, having stress management capability, structured, well organized.

Be innovative with the ability to work with cross-functional groups to implement improvements.

Very good command of written and spoken English and Turkish.

More About Us

We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive withus – in work and out.

For this role, depending on grade and experience, we offer the following employee benefits;

• Access to a comprehensive wellbeing program,

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.