Project Administrator: Planning, Cost Control & Coordination

Kone México; Marmara Bölgesi; On-site; TRY 180,000 - 280,000; Full time

Job summary

KONE is looking for a Project Administrator to support Project Managers and Supervisors in planning, documentation, and financial control across project lifecycles.

The role requires a Bachelor’s degree in engineering, business, or related fields and fluent English. You will manage schedules, invoices, cost forecasts, and procurement, coordinating with installation teams and subcontractors to ensure successful project delivery.

Qualifications

• Bachelor’s Degree in engineering, business or related fields.
• Fluency in English is a must.
• Previous experience in administrative tasks and project-related support.
• Ability to understand and manage contract terms, conditions, and financial aspects, as well as interpret general business and governmental regulations
• Strong communication skills with the ability to present business information effectively to managers, customers, and general contractors
• Proficiency in Microsoft Office applications
• Experience with SAP systems and understanding of relevant functionalities

Responsibilities

• Support Project Managers and Supervisors with project planning, documentation, and financial control throughout the project lifecycle.
• Collect and organize project information to support decision-making for Project Managers and Supervisors
• Monitor project schedules and notify relevant stakeholders when updates are needed
• Support customer correspondence, obtain approvals and signatures, and ensure proper documentation and archiving
• Monitor invoicing status vs. billing plans, verify collections, and report deviations for corrective actions
• Maintain and update project revenue and cost forecasts monthly, following company guidelines
• Create Purchase Requisitions upon Supervisor or Project Manager request, ensuring all required details are included
• Ensure accurate labor planning and subcontracting before installation activities begin
• Participate in Pre-Delivery Reviews and ensure correct cost planning for accurate revenue recognition
• Manage documentation for fitters and subcontractors in coordination with the Installation Resource Manager
• Coordinate project logistics needs with the logistics team
• Ensure correct use of activities and cost elements in booking actual project costs
• Handle change orders/variation sales, ensuring timely system registration and proper communication with stakeholders
• Support claim handling processes, maintain customer correspondence and documentation related to project scope changes
• Monitor project milestones and maintain the project schedule in the system as instructed by the Project Manager
• Compile end-of-project documentation sets for submission to customers, maintenance teams, and for archiving
• Coordinate with the project team to ensure correct planning of remaining project costs before closing

Skills

Fluency in English

Microsoft Office

SAP

Communication skills

Contract terms understanding

Education

Bachelor’s Degree in engineering, business or related fields

Tools

SAP systems

Job description

KONE is looking for a Project Administrator to support Project Managers and Supervisors in planning, documentation, and financial control across project lifecycles.

The role requires a Bachelor’s degree in engineering, business, or related fields and fluent English. You will manage schedules, invoices, cost forecasts, and procurement, coordinating with installation teams and subcontractors to ensure successful project delivery.