Project Administrator

Kone México; Fatih; On-site; TRY 150,000 - 210,000; Full time

Job summary

KONE, a global leader in the elevator and escalator industry, is looking for a Project Administrator to join Delivery Operations in Turkey. You will support Project Managers with planning, documentation, and financial control across the project lifecycle, coordinating with customers, suppliers, and internal teams.

The ideal candidate holds a Bachelor's in engineering or business, is fluent in English, proficient with MS Office, and has SAP experience.

Qualifications

• Bachelor’s Degree in engineering, business or related fields.
• Fluency in English.
• Experience in administrative tasks and project-related support.
• Ability to understand and manage contract terms, conditions, and financial aspects.
• Strong communication skills for reporting to managers, customers and contractors.
• Proficiency in Microsoft Office applications.
• Experience with SAP systems.

Responsibilities

• Support Project Managers and Supervisors with project planning and documentation.
• Organize project information to aid decision-making for Project Managers and Supervisors.
• Monitor project schedules and notify stakeholders when updates are needed.
• Support customer correspondence, obtain approvals and signatures, and ensure proper documentation and archiving.
• Monitor invoicing status vs. billing plans, verify collections, and report deviations.
• Maintain and update project revenue and cost forecasts monthly.
• Create Purchase Requisitions with required details.
• Ensure accurate labor planning and subcontracting before installation activities begin.
• Participate in Pre-Delivery Reviews and ensure correct cost planning for revenue recognition.
• Manage documentation for fitters and subcontractors in coordination with Installation Resource Manager.
• Coordinate project logistics needs with the logistics team.
• Ensure correct use of activities and cost elements in booking costs.
• Handle change orders/variation sales and communicate with stakeholders.
• Support claim handling processes and maintain customer correspondence.
• Monitor project milestones and maintain the project schedule in the system.
• Compile end-of-project documentation sets for customers and archiving.
• Coordinate with the project team to plan remaining project costs before closing.

Skills

Fluent English

MS Office

Project support

Contract terms

Communication

Problem solving

Education

Bachelor’s degree in engineering, business or related fields

Tools

SAP

Job description

As the world’s cities grow more complex, people’s need to move easily becomes even more important. Enabling urban flow requires talent and ambition. Together at KONE, we create the new urban reality. Your career is a journey, and how you travel makes a difference. It's time to make a move. Join our flow. We are seeking a motivated and detail-oriented Project Administrator to join our Delivery Operations team.

Key Responsibilities:

• As a Project Administrator, you will support Project Managers and Supervisors by ensuring accurate project planning, documentation, and financial control throughout the project lifecycle.
• Collect and organize project information to support decision-making for Project Managers and Supervisors
• Monitor project schedules (e.g., expiring S-Plan milestones) and notify relevant stakeholders when updates are needed
• Support customer correspondence, obtain approvals and signatures, and ensure proper documentation and archiving
• Monitor invoicing status vs. billing plans, verify collections, and report deviations for corrective actions
• Maintain and update project revenue and cost forecasts monthly, following company guidelines
• Create Purchase Requisitions upon Supervisor or Project Manager request, ensuring all required details are included
• Ensure accurate labor planning and subcontracting before installation activities begin
• Participate in Pre-Delivery Reviews and ensure correct cost planning for accurate revenue recognition (Percentage of Completion)
• Manage documentation for fitters and subcontractors in coordination with the Installation Resource Manager
• Coordinate project logistics needs with the logistics team
• Ensure correct use of activities and cost elements in booking actual project costs
• Handle change orders/variation sales, ensuring timely system registration and proper communication with stakeholders
• Support claim handling processes, maintain customer correspondence and documentation related to project scope changes
• Monitor project milestones and maintain the project schedule in the system as instructed by the Project Manager
• Compile end-of-project documentation sets for submission to customers, maintenance teams, and for archiving
• Coordinate with the project team to ensure correct planning of remaining project costs before closing

What We’re Looking For:

• Bachelor’s Degree in engineering, business or related fields
• Fluency in English is a must
• Previous experience in administrative tasks and project-related support
• Ability to understand and manage contract terms, conditions, and financial aspects, as well as interpret general business and governmental regulations
• Strong communication skills with the ability to present business information effectively to managers, customers, and general contractors
• Capability to prepare clear, professional reports and business correspondence
• Strong problem-solving skills with the ability to handle practical challenges and diverse variables
• Proficiency in Microsoft Office applications
• Experience with SAP systems and understanding of relevant functionalities

Why Join Us?

At KONE, we are committed to creating a collaborative and innovative environment. If you are passionate about delivering results and ready to take on a challenging and rewarding role, we encourage you to apply and be part of our journey!

Keskitymme KONEella luomaan innovatiivista ja yhteistyöhön perustuvaa työskentelykulttuuria, jossa jokaisen panosta arvostetaan. Työntekijöiden sitoutuminen on meille avainasemassa, ja rohkaisemme jokaista osallistumaan ja jakamaan tietoa ja ideoita. Yritysvastuu on oleellinen osa yrityskulttuuriamme ja päivittäisiä toimiamme. Noudatamme eettisiä liiketoimintamenettelyitä ja pyrimme kehittämään yhdessä tekemisen kulttuuria, jossa työntekijät luottavat toisiinsa ja kunnioittavat toisiaan ja jossa hyvät suoritukset huomioidaan. Erinomaisena työpaikkana olemme ylpeitä voidessamme tarjota erilaisia kokemuksia ja mahdollisuuksia, joiden avulla saavutat ura- ja henkilökohtaiset tavoitteesi ja voit elää terveellisesti ja tasapainoisesti.

Lue lisää https://www.kone.fi/tietoa-meista/KONE-uralle/avoimet-tyopaikat/

KONEen tarkoituksena on muokata kaupunkien tulevaisuutta. Maailmanlaajuisena hissi- ja liukuporrasalan johtajana kuljetamme kaksi miljardia ihmistä päivittäin ja teemme heidän matkoistaan turvallisia, sujuvia ja luotettavia älykkään ja kestävän People Flow -ratkaisun avulla. Vuonna 2025 KONEen liikevaihto oli 11,2 miljardia euroa ja työllisti vuoden lopussa yli 60 000 työntekijää lähes 70 maassa. KONEen B-sarjan osakkeet on listattu Nasdaq Helsinkiin.