Office Assistant

tesa; Kadıköy; On-site; TRY 120,000 - 180,000; Full time

Job summary

tesa is seeking an Office Assistant to own a broad range of administrative tasks and serve as the first point of contact in our Istanbul office. You will keep operations running smoothly across departments and support HR, sales, and facilities.

We offer a team‑focused environment with opportunities for growth. Ideal candidates are multitaskers who can handle travel arrangements, invoices, and general office coordination while maintaining an organized workspace.

Qualifications

• Bachelor's degree in a relevant field; Social Sciences preferred.
• 2–3 years of office/administrative support experience.
• Proficiency with Microsoft Office suite.
• Strong written and verbal communication skills.
• Ability to multi-task, organize, and prioritize work.

Responsibilities

• Answer and direct incoming phone calls to the right contacts.
• Register and track incoming invoices.
• Provide office guests with a hospitable experience.
• Assist in handling office requests for dial-ins, conference rooms, travel requests, etc.
• Organize domestic and international travel arrangements (flights, hotels, car rentals, visas).
• Coordinate office service providers (cleaning, stationery, etc.).
• Support HR processes (e.g., scheduling interviews, assisting with recruitment activities).
• Assist the Sales team when needed.
• Provide backup support for other office assistants when required.

Skills

English (intermediate)

Communication skills

Multitasking

Education

University degree (Social Sciences preferred)

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

As an Office Assistant, you will take ownership of a wide range of administrative and operational tasks. You’ll be the first point of contact for our office and ensure smooth coordination across all departments.

Responsibilities

• Answer and direct incoming phone calls to the right contacts
• Register and track incoming invoices
• Provide office guests with a hospitable experience
• Assist in handling office requests for dial-ins, conference rooms, travel requests, etc.
• Organize domestic and international travel arrangements (flights, hotels, car rentals, visas)
• Coordinate office service providers (cleaning, stationery, etc.)
• Support HR processes (e.g., scheduling interviews, assisting with recruitment activities),,
• Assist the Sales team when needed
• Provide backup support for other office assistants when required

Qualifications

• University degree (preferably in Social Sciences)
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Intermediate level of English
• Previous experience in office/administrative support (min 2-3 years)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work

What You Can Expect

At tesa, we create adhesive solutions that improve the work, products, and lives of our customers.

How do we do it? At tesa, we dare to create! We work as a team, challenge ourselves, and set the pace. We act responsibly and always put our customers at the center — because only then can we achieve our goals and continuously improve our results.

We are an Equal Opportunity Employer and believe that diversity is key to long-term success. We explicitly reject all forms of direct and indirect discrimination. All qualified applicants will be considered for employment regardless of their background, beliefs, or personal preferences.

Want to learn more? Visit us at www.tesa.com or follow us on our social media channels.