Graduate Management Trainee

Placemaking AI; Çankaya; Hybrid; TRY 55,000 - 83,000; Part time

Job summary

Placemaking AI is seeking a part-time Management Trainee in Ankara, joining the leadership team to support daily operations, project tracking, and financial administration. The role offers hybrid in-office work, flexible hours, and the chance to shape startup processes with AI tools.

You will gain hands-on exposure to budgeting, invoicing, and expense tracking while working closely with senior leadership. Ideal for students seeking practical, real-world experience.

Qualifications

• Experience in administration, office management, or operations is required (internships/part-time roles count).
• Degree in Business/Management/Economics preferred, but diverse backgrounds considered.
• Masters students welcome; final-year undergraduates with relevant experience will be considered.

Responsibilities

• Provide direct administrative and operational support to leadership.
• Manage calendars, schedule meetings, and coordinate with internal teams and external partners.
• Attend stakeholder and planning meetings, take notes, and convert them into action items.
• Track timelines, deadlines, and deliverables across projects.
• Keep the office running smoothly—supplies, workspace organisation, and general needs.
• Coordinate travel and event logistics, tracking costs and reimbursements.
• Assist with invoicing, receipts, and expense tracking; maintain contact records.
• Leverage AI tools to draft emails, summarise meetings, and organise information.
• Identify repetitive tasks and help build and automate simple AI-powered workflows.

Skills

Turkish language proficiency

English language

Organisational skills

Communication

Time management

Education

Business/Management/Economics degree

Masters preferred

Tools

Google Workspace

Google Sheets/Excel

Job description

Want to see how a startup actually runs, from the room where decisions get made? We're looking for someone who likes things organised, gets a kick out of making messy processes simple, and already uses AI to work smarter.

At Placemaking AI, you'll join our Ankara team as a Management Trainee, working directly with leadership on everything from scheduling and project tracking to office operations and financial admin. You'll get real exposure to how a company runs day to day, flexible hours, and room to bring your own ideas to how things get done.

Location: Ankara / Hybrid (in-office on agreed days)

Type: Part-time, a couple of days a week (hour-based, flexible scheduling)

About Placemaking AI:

Placemaking AI is a leading location intelligence company that helps businesses and organisations make smarter, data-driven decisions about urban spaces and human movement. Our innovative solutions empower clients to improve spaces and experiences through actionable insights derived from complex data.

Position Summary

You'll work directly with senior leadership as the operational backbone of our Ankara office. This role combines executive support, project coordination, office management, and financial administration, giving you broad, hands-on exposure to how a fast-moving startup operates.

Key Responsibilities:

• Provide direct administrative and operational support to leadership.
• Manage calendars, schedule meetings, and follow up with internal teams and external partners.
• Attend selected stakeholder and planning meetings, take structured notes, and turn them into clear action items.
• Track timelines, deadlines, and deliverables across ongoing projects.
• Keep the office running smoothly day to day, including supplies, workspace organisation, and general operational needs.
• Coordinate travel and event logistics, including tracking related costs, budgets, and reimbursements.
• Support financial administration: log expenses, organise receipts, and assist with invoicing and payment follow-ups.
• Maintain and update contact records.
• Use AI tools (e.g. Claude, ChatGPT) to speed up everyday work such as drafting emails, summarising meetings, and organising information.
• Identify repetitive admin tasks and help build simple AI-powered workflows or templates to automate them.

What You'll Gain:

• Work directly with leadership and learn how a startup is run day to day.
• Hands-on experience with expense tracking, budgeting, and invoicing.
• Practical experience using AI tools in real business operations.
• Flexible, part-time hours that work around your studies.
• Potential for an extended role based on performance.

Qualifications:

• Previous experience in administration, office management, operations, or a similar role is required. This can include internships, part-time jobs, or roles in student organisations.
• A degree in Business, Management, Economics, or a related field is preferred, but we welcome applicants from other backgrounds who fit the role.
• Master's students are especially welcome, and final-year Bachelor's students with relevant experience will also be considered.
• Strong spoken and written communication in Turkish. Strong English is a big plus.
• Comfortable with Google Workspace, with basic Google Sheets / Excel skills.
• Comfortable using AI tools, or genuinely eager to learn them.
• Organised, reliable, and able to keep track of multiple tasks and deadlines.
• Experience with bookkeeping, invoicing, or expense tracking is a plus.
• Based in Ankara and able to work from our office on agreed days and times.

Our Hiring Process:

• Application Review: We'll screen all applications against the qualifications above and shortlist the strongest fits.
• Screening Interview (15 min): A short introductory call to talk through the role and get to know each other.
• Initial Offer: You’ll get a more detailed description of the role, including compensation, benefits, office location etc.
• Paid Trial Task: If it's a mutual fit, we'll send a short, compensated task based on real responsibilities of the role. Payment is processed within 15 business days of submission.
• Final Interview: Top candidates move to a longer conversation with the team to align on expectations and fit.
• Offer: We'll extend an offer to the best match, with backups held in reserve.