Executive Assistant

Thornton Tomasetti; Ümraniye; On-site; TRY 500,000 - 700,000; Full time

Job summary

Abbott is seeking an Executive Assistant to provide confidential administrative support to the Executive in Istanbul, working within the Established Pharmaceuticals Division. You will manage complex calendars across global time zones, coordinate travel, prepare high-standard documents, and liaise with stakeholders worldwide.

The role requires 7+ years in multinational settings, advanced PowerPoint/Word, and strong English communication.

Qualifications

• 7+ years in similar multinational roles.
• Advanced PowerPoint and Word; intermediate Excel.
• Strong verbal and written communication; English proficiency.
• Ability to multi-task and meet deadlines; high confidentiality.
• Adherence to internal procedures.

Responsibilities

• Provide confidential admin support to Executive.
• Manage complex calendar across global time zones.
• Arrange global travel and itineraries.
• Prepare documents, reports, and presentations with brand guidelines.
• Coordinate with stakeholders, employees, and visitors; follow up on actions.
• Process and follow-up expense reports.
• Assist with ad hoc projects.

Skills

PowerPoint

Word

Excel

Communication

English

Multitasking

Confidentiality

Organizational skills

Job description

JOB DESCRIPTION: Executive Assistant

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.

The Opportunity

This position works at Istanbul location in the Established Pharmaceuticals Division that we are committed to bringing the benefits of our trusted medicines to more people in the world's fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory..

What You'll Do

• Provide efficient and confidential administrative support to Executive and as needed other parties commissioned by the Executive.
• Manage and maintain complex calendar and coordinate global appointment across all global time zones, meetings and conference calls using various technologies.
• Organize global travel arrangements and itineraries to all regions of world, including flights, visa applications etc. in line with the travel requirements.
• Preparation of documents, reports, and presentations to high standard (formatting, re-working, proof-reading etc) ensuring brand consistency and according to brand guidelines.
• Be point of contact between Executive, key stakeholders, employees, external customers, and other parties.
• Track live projects, team whereabouts and holidays, including international public holidays and international team vacations.
• Participate in meetings, take minutes, and distribute, follow-up on active items wherever appropriate.
• Process and follow-up expense reports.
• Take charge of all key visitor schedules and arrange associated requirements, i.e., hotel, travel, restaurants, entertainment, printing, and general enquiries.
• Assist with any other duties/ad hoc projects assigned.

Required Qualifications

• A minimum of 7 years' work experience in similar roles in multinational companies.
• Should be proficient in PowerPoint (advanced), Word (advanced), Excel (Intermediate)
• Must have strong verbal and written communication, interpersonal and organizational skills.
• Must have excellent command of English.
• Must be able to adapt at handling multiple assignments (multi-tasking and prioritizing) to ensure completion in a timely manner while meeting assigned deadlines.
• Must be able to maintain a high degree of confidentiality and professionalism.
• Must be able to conform to all internal and standard company procedures.

Preferred Qualifications

• Ability to work in a highly matrixed and geographically diverse business environment.
• Work within a team and as an individual contributor in a face-paced, changing environment and be comfortable communicating with members of staff from all levels and areas of the business.
• Ability to work unsupervised, using initiative.

The base pay for this position is N/A In specific locations, the pay range may vary from the range posted.

JOB FAMILY: Administrative Support DIVISION: EPD Established Pharma LOCATION: Türkiye > Istanbul : Saray Mah Dr Adnan Buyukdeniz Cd Umraniye ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Not specified MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Not Applicable

Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential - because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions - across the spectrum of health, around the world, for all stages of life. Whether it's next-generation diagnostics, life-changing devices, science-based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health. The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well-being of millions of people. They push the boundaries to help manage and treat some of life's greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings.

An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.