Billing Manager – Istanbul

Ksthukuk; Fatih; On-site; TRY 300,000 - 420,000; Full time

Job summary

KST LAW in Istanbul is seeking a Billing Manager to own the revenue cycle, billing operations, and related financial tracking. You will ensure accurate, timely invoicing and oversee e-billing submissions with a focus on efficiency and compliance.

You will work closely with attorneys and partners, manage WIP and unbilled time, and drive process improvements to improve realization rates and reduce write-offs. This is a 100% on-site role in Istanbul.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent.
• Minimum 5 years in financial billing operations, with at least 2 years in a supervisory/managerial role.
• Strong spoken English.
• Familiarity with LEDES/e-billing platforms and legal practice management software.

Responsibilities

• Oversee full client billing cycle, pre-bill workflow, and e-billing submissions.
• Monitor WIP, unbilled time, and client invoice queries; resolve issues promptly.
• Collaborate with partners on billing guidelines, retainers, and complex inquiries.
• Communicate billing guidelines and fee arrangements clearly to stakeholders.
• Identify bottlenecks and implement improvements to speed up realization and reduce write-offs.
• Generate weekly and monthly billing reports, including realization and collections metrics.

Skills

Billing operations

Team leadership

English proficiency

Excel mastery

Process improvement

Communication

Education

Bachelor's degree in Accounting, Finance, Business Administration, or equivalent

Tools

Aderant

Juris

Clio

Job description

We invite you to join us in our inspiring journey of making a positive impact. By combining our legal expertise with our passion for community service, we can contribute to a more just and equitable society.

We are seeking a highly energetic, self-driven, and proactive Billing Manager to take full ownership of our revenue cycle, billing operations, and financial tracking systems in our Istanbul office.

In this role, you will oversee and enforce the firm's e-billing protocols, streamline client invoicing processes, and work closely with our attorneys to ensure the accurate, timely, and efficient realization of revenue.

Key responsibilities

• End-to-end billing management: Lead the full client billing cycle, pre-bill workflow, partner review process, e-billing submissions, and final invoice issuance with high precision. Oversee submission and compliance with client e-billing portals (e.g., CounselLink, Serengeti/Legal Tracker) and resolve invoice rejections/appeals promptly.
• Proactive oversight & ownership: Independently track, monitor, and resolve outstanding billing items, WIP (Work in Progress), unbilled time, and client invoice queries.
• Partner & client collaboration: Serve as the primary liaison for partners regarding client billing guidelines, alternative fee arrangements, retainer management, and complex billing inquiries.
• Communication & liaison: Serve as a clear, confident direct contact for partners, fee earners, and international clients regarding billing guidelines, fee arrangements, and invoice clarifications.
• Process improvement: Continuously identify workflow bottlenecks and implement progressive solutions to optimize billing accuracy, speed up realization rates, minimize write-offs and shorten billing-to-collection cycles.
• Reporting & analysis: Generate accurate weekly and monthly financial reporting (billing realization reports, WIP tracking, and unbilled time summaries) on law firm billing metrics, collections tracking, and revenue realization.

The ideal candidate will meet the following criteria:

• Bachelor's degree in Accounting, Finance, Business Administration , or equivalent relevant experience;
• Minimum 5 years of experience in financial billing operations, with at least 2+ years in a supervisory or managerial role within a law firm;
• Strong spoken English;
• Proficiency with legal practice management software (e.g., Aderant, Juris, or Clio) and LEDES/e-billing platforms;
• Familiarity with law firm metrics (realization rates, utilization, AR turnover);
• Advanced Excel skills (Macro, VLOOKUPs, INDEX, Pivot Tables, data reconciliation);
• Strong understanding of trust accounting, partner distribution metrics, and legal revenue tracking;
• High ownership & accountability, taking charge of responsibilities from start to finish;
• Strong ability to self-manage, anticipate operational needs, prioritize tasks;
• Quick-thinking and solution-oriented when encountering roadblocks;
• Exceptional communication skills;
• 100% on-site position at our office.

What we offer

At KST LAW in cooperation with Kinstellar, we prioritize your goals. We begin by understanding your strengths and ambitions as an employee and strive to create opportunities that unlock your full potential. By joining our team of exceptional talents, you become part of our high culture where we are committed to your personal and professional growth.

Equal opportunities

KST LAW provides equal opportunities to all employees and applicants and strictly prohibits discrimination based on ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics.

All information provided will be treated with strict confidentiality.