Billing and Financial Reporting Specialist

Actecon; Fatih; On-site; TRY 40,000 - 60,000; Full time

Job summary

Actecon is looking for a Billing and Financial Reporting Specialist to manage contracts, financial reports, and ensure accurate project hours in Marmara Bölgesi, Turkey. The ideal candidate will have a university degree in economics, business, or engineering, and 3-5 years of relevant experience.

Your role will include preparing contracts, entering data into management software, and providing financial analyses. Proficiency in MS Excel and strong English communication skills are essential.

Qualifications

• 3-5 years of professional experience in finance or reporting.
• Ability to prepare and review contracts and engagement letters.
• Skilled in financial analysis and profitability assessments.

Responsibilities

• Prepare and review contract/engagement letters.
• Enter customer and project data into Legal Management Software.
• Prepare financial reports using Legal Management Software.
• Check advisors' hours and monitor monthly hour reports.
• Convert time entries into pro forma invoices.
• Address issues of overdue payments with Finance/Accounting Department.
• Forecast future income based on project budgets.

Skills

Excellent knowledge of MS Excel

Advanced English skills (IELTS 7.5 or TOEFL 105)

Strong planning and organizational skills

Effective communication skills

Analytical skills

Team player

Initiative and project ownership

Education

University degree in economics, business, or engineering

Job description

Billing and Financial Reporting Specialist

• University degree (economics, business, or engineering)
• 3-5 years of professional experience
• Excellent knowledge of MS Excel application
• Advanced level of written and spoken English is a must (IELTS score of min. 7.5 or min. TOEFL score of 105 is required)
• Strong planning, organization, drafting, communication, and analytical skills
• Motivated and constructive team player
• Ability to take initiatives, and a willingness to take ownership of projects

WorkDescription:

• Preparing or reviewing contract/engagement letters; determining the conditions to be negotiated; monitoring the signing and delivery of the contract to the Finance Department; developing the contract standard format when necessary.
• Entering the customer and project data into the Legal Management Software and preparing financial reports using Legal Management Software.
• Checking whether the advisors' hours are entered on time. Regular monitoring of incomplete project hours. Checking whether there are non-standard entries in the monthly hour reports.
• Converting time entries into pro forma invoices based on the hours in the software. Preparing invoices/contracts sent to foreign customers.
• Entering invoice information into e-invoicing systems used by foreign/Turkish customers.
• Performing financial profitability and income‑expense analysis by taking into account the entered hours in terms of project, customer, and work groups. Preparing comparative and decision‑supporting reports.
• Coordinating with the Finance/Accounting Department and addressing issues of foreign customers over overdue payments, invoice errors, incomplete notifications, and other matters based on reports received from the Finance/Accounting Department.
• Considering the budgets in previously made projects and submitted offers, making fee recommendations according to the nature of the work in new price quotations.
• Future income forecasting for the income budget.