Administrative Specialist

HONOR; Fatih; On-site; TRY 167,000 - 257,000; Full time

Benefits offered by this job

Private health insurance

Annual leave

Career development opportunities

Collaborative work environment

Job summary

HONOR Turkiye is seeking an Administrative Specialist to manage daily office operations and support foreign employee processes in a dynamic, international environment.

You will coordinate facilities, onboarding, vendor relations, and documentation while ensuring compliance with local regulations and internal policies. English fluency at B2 level is required, with Chinese as a plus.

Qualifications

• Bachelor’s degree in Business Administration, Management, Human Resources, or related field.
• Minimum B2 level of English; Chinese language skills are a plus.
• Previous experience in administrative affairs, office management, operations, or a similar role is preferred.
• Experience with work permit, residence permit, or other foreign employee-related administrative processes is an advantage.

Responsibilities

• Manage the day-to-day administrative and office operations.
• Handle general administrative tasks, documentation, invoices, office supplies, procurement, and vendor coordination.
• Manage and follow-up on work permit, residence permit, and other related administrative processes for foreign employees.
• Support employee onboarding and offboarding from an administrative and company asset management perspective, including asset delivery, collection, and related documentation.
• Coordinate office facilities, maintenance, cleaning, security, and other workplace services.
• Organize meetings, company events, business visits, travel arrangements, and other office-related activities.
• Liaise with building management, landlords, suppliers, government authorities, and other external stakeholders.
• Maintain administrative records, permits, licenses, contracts, and other company documentation, ensuring timely updates and compliance with local requirements.
• Provide administrative support to management and different departments, proactively identifying and resolving day-to-day operational needs.

Skills

B2 English

Chinese

Organizational skills

Time management

MS Office

Office tools

Independent work

Education

Bachelor's degree in Business Administration

Bachelor's degree in Management

Bachelor's degree in Human Resources

Tools

MS Office

Job description

Established in 2013, HONOR is a leading global provider of smart devices. We are committed to becoming a global iconic tech brand and enabling a smart life across all scenarios and all channels, for all people. With a strategic focus on innovation, quality and service, HONOR is dedicated to developing technology that empowers people around the globe to go beyond through its R&D capabilities and forward-looking technology, as well as creating a new intelligent world for everyone with its portfolio of innovative products.

We are looking for a great Administrative Specialist to join our Turkiye team.

Responsibilities:

• Manage the day-to-day administrative and office operations, ensuring a smooth and well-organized workplace.
• Handle general administrative tasks, documentation, invoices, office supplies, procurement, and vendor coordination.
• Manage and follow-up on work permit, residence permit, and other related administrative processes for foreign employees.
• Support employee onboarding and offboarding from an administrative and company asset management perspective, including asset delivery, collection, and related documentation.
• Coordinate office facilities, maintenance, cleaning, security, and other workplace services.
• Organize meetings, company events, business visits, travel arrangements, and other office-related activities.
• Liaise with building management, landlords, suppliers, government authorities, and other external stakeholders.
• Maintain administrative records, permits, licenses, contracts, and other company documentation, ensuring timely updates and compliance with local requirements.
• Provide administrative support to management and different departments, proactively identifying and resolving day-to-day operational needs.

Requirements:

• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• Minimum B2 level of English, with the ability to communicate effectively in both written and spoken English.
• Chinese language skills are a plus.
• Previous experience in administrative affairs, office management, operations, or a similar role is preferred.
• Experience with work permit, residence permit, or other foreign employee-related administrative processes is an advantage.
• Strong organizational and time-management skills.
• Proficiency in MS Office and common office management tools.
• Ability to work independently while collaborating effectively with different teams.

Professional Attributes:

• Detail-Oriented & Organized: Strong ability to manage multiple administrative tasks simultaneously while maintaining accuracy and attention to detail.
• Strong Communication Skills: Ability to communicate clearly, professionally, and effectively with employees, management, external partners, and government authorities.
• Reliable & Trustworthy: High level of responsibility, integrity, confidentiality, and discretion when handling sensitive company and employee information.
• Problem-Solving Mindset: Ability to stay calm under pressure, take initiative, and find practical solutions to unexpected administrative or operational issues.
• Proactive & Hands-On: Willingness to take ownership of tasks and actively follow up until they are completed.
• Adaptable & Flexible: Comfortable working in a dynamic, international environment and handling changing priorities.

What we offer:

• Competitive compensation matching your experience.
• Comprehensive benefits including private health insurance, annual leave, and career development opportunities.
• Opportunity to collaborate with global tech brands and contribute to their growth in the Turkish market
• A collaborative and inclusive work environment that values work-life balance.

We celebrate diversity & Inclusion and are committed to build teams that represent a variety of backgrounds, perspectives, and skills.

Start a new journey with HONOR to go beyond!