Workplace Services Coordinator

Ambition; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Ambition in Singapore is seeking an office administrator to welcome visitors, manage meetings and AV, arrange catering, and coordinate vendor services for the facilities team.

You will handle calls, mail, and supplies, and maintain calendars and documentation across Confluence and SharePoint, while supporting the wider facilities team as needed.

Qualifications

• Experience supporting an office or facilities team.
• Strong organizational and multitasking skills.
• Professional demeanor when welcoming visitors and handling calls.

Responsibilities

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings, video conferencing, and AV setup
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint
• Covering for the wider facilities team as needed

Skills

Office administration

Customer service

Communication

Vendor relations

Tools

Confluence

SharePoint

Job description

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings, video conferencing, and AV setup
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint
• Covering for the wider facilities team as needed

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117