Office & HR Administrator

AvePoint; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

AvePoint Singapore is seeking an organized Administrative Assistant to support daily office operations and HR-related tasks. You will greet visitors, manage calls, coordinate meeting rooms, and assist with recruitment coordination and onboarding.

You will maintain filing systems, assist with government submissions, manage vendor communications, and support the sales and other departments with administrative tasks. Only Singaporean applicants will be considered.

Qualifications

• Minimum Diploma or Degree in any field.
• Prior office administration experience preferred.
• Basic knowledge of HR practices and processes.
• Strong communication skills and ability to collaborate across teams.
• Organized, approachable, and able to work independently.

Responsibilities

• Greet visitors, manage calls, and ensure reception and meeting areas are well maintained
• Handle meeting room bookings, incoming mail, and coordinate office supplies
• Maintain organized filing systems and office records, and provide basic support for office software
• Schedule appointments, coordinate with vendors, and ensure smooth office operations
• Manage staff benefits, leave records, and update employee information
• Assist with recruitment coordination, onboarding, and employee documentation
• Prepare HR-related submissions for government requirements and support compliance tasks
• Work closely with the Sales Team and other departments to provide HR and administrative support
• Ensure office security and day-to-day operations run efficiently

Skills

Office administration

HR basics

Communication

Organization

Team collaboration

Education

Diploma or Degree

Job description

• Greet visitors, manage calls, and ensure reception and meeting areas are well maintained
• Handle meeting room bookings, incoming mail, and coordinate office supplies
• Maintain organized filing systems and office records, and provide basic support for office software
• Schedule appointments, coordinate with vendors, and ensure smooth office operations
• Manage staff benefits, leave records, and update employee information
• Assist with recruitment coordination, onboarding, and employee documentation
• Prepare HR-related submissions for government requirements and support compliance tasks
• Work closely with the Sales Team and other departments to provide HR and administrative support
• Ensure office security and day-to-day operations run efficiently

Key Responsibilities

• Greet visitors, manage calls, and ensure reception and meeting areas are well maintained
• Handle meeting room bookings, incoming mail, and coordinate office supplies
• Maintain organized filing systems and office records, and provide basic support for office software
• Schedule appointments, coordinate with vendors, and ensure smooth office operations
• Manage staff benefits, leave records, and update employee information
• Assist with recruitment coordination, onboarding, and employee documentation
• Prepare HR-related submissions for government requirements and support compliance tasks
• Work closely with the Sales Team and other departments to provide HR and administrative support
• Ensure office security and day-to-day operations run efficiently

Requirements

• Minimum Diploma or Degree in any field
• Prior office administration experience preferred
• Basic knowledge of HR practices and processes
• Strong communication skills and ability to collaborate across teams
• Organized, approachable, and able to work independently
• ONLY Singaporean

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