Workplace Event Ambassador

Jones Lang LaSalle Incorporated; Singapore; Hybrid; SGD 42,000 - 68,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Workplace Event Ambassador to manage end-to-end event experiences across three Singapore sites. You will coordinate with facilities, HX and FM teams, and client stakeholders to deliver seamless events from setup to breakdown.

The role requires a proactive, detail-oriented professional with 3+ years in office coordination or facilities. Expect a fast-paced, people-first environment with opportunities to lead strategic workplace initiatives.

Qualifications

• Excellent written and verbal communication across email and in-person interactions.
• Proven ability to manage multiple projects with strong attention to detail.
• Proactive, positive and solutions-oriented attitude in fast-paced environments.

Responsibilities

• Own and manage the end-to-end workplace event experience in client offices.
• Coordinate on-site and remote events including AV setup and catering liaison.
• Maintain relationships with facilities, security, and building management for smooth event operations.
• Provide after-hours coverage when necessary and support safety drills and evacuations.

Skills

Communication skills

Project coordination

Attention to detail

Google Workspace

CMMS platform

Tools

CMMS platforms

Job description

**Job Description - Workplace Event Ambassador** **About the Role:**The Workplace Event Ambassador, will manage the overall workplace event experience by being the first point-of-contact for daily event operations in the client offices, including collaboration with different department stakeholders in managing end-to-end event management – from setting up and dismantling of events, coordinate security clearance for VIPs and event communication management etc. This role requires to have close partnership with client real estate leads, different client department stakeholders, soft and engineering team and site lead, contributing to larger workplace experience initiatives. While the role requires someone highly proactive and independent, the role will also be a key collaborator on strategic projects that enhance employee experience and operational excellence across the three Singapore sites. **Responsibilitie**s:* Ownership for the overall workplace event experiences and be empowered to identify and resolve event operational issues end to end; escalate only for safety risks, major disruptions, or out-of-scope decisions.* Manage employee event requests through client CMMS system or as advised by client stakeholders. Respond to event request and inquiries with efficiency, coordinating with operations team as required.* Coordinate and execute on-site and remote events: taking ownership and making real time decisions to secure space, managing AV setup and takedown, greeting guests, and liaise with catering or logistics teams. Accountable to the overall budget associate and only escalate when costs, scope, risk, or safety considerations materially change.* Support and manage meeting rooms, all-hands spaces, and other bookable areas - helping troubleshoot calendar clashes and ensuring the environment is meeting-ready.* Maintain a strong working relationship with building management and operations teams - coordinating access control, cleaning schedules, maintenance visits, and ongoing facility’s needs accordance with event requirement.* Communicate updates and announcements through client’s platform or email, ensuring clarity around visitor experience and space usage during event operations.* Work closely with the FM and HX teams on initiatives, event rollouts, employee programs, and special projects.* Collaborate with the FM, HSE Team and Workplace Security during safety drills and evacuation exercises.* Conduct daily office walkthroughs to ensure a clean, safe, and well-stocked event environment.. **Requirements:*** 3+ years of experience in office coordination, hospitality, facilities, or workplace operations.* A strong operational mindset with a genuine passion for building meaningful employee experiences.* Proven ability to manage multiple projects and competing priorities with exceptional attention to detail.* Excellent written and verbal communication skills across email and in-person interactions.* Proficiency in Google Workspace (Docs, Sheets, Slides) and comfort using CMMS platform or help desk platforms.* A proactive, positive, and solutions-oriented attitude - someone who thrives in fast-paced, people-first environments.* Others: The role includes the need to potentially provide after-hours coverage when necessary. **Location:**On-site –Singapore**Job Tags:**ZatrudnianieIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!