Workplace Coordinator

Infotree Global Solutions; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Infotree Global Solutions in Singapore is seeking a proactive Contractor Coordinator to join our Global Workplace Operations team. You will be the on-site resource handling day-to-day office management, facilities requests, vendor coordination, and employee communications.

You will ensure a welcoming, well-maintained office for team members, contractors, and visitors, coordinating access control, food service, inventory, and alerts via Slack and Google Workspace.

Qualifications

• On-site work Monday–Friday, 8:00 AM–4:30 PM.
• Ability to lift and carry up to 30 lbs for restocking and deliveries.
• Excellent verbal and written communication with a professional, friendly tone.
• Fluency with Google Workspace and Slack for daily operations and updates.
• Strong organizational skills to manage daily tasks and inventory.

Responsibilities

• Serve as the primary on-site point of contact for workplace and facilities requests.
• Coordinate vendor, catering, and lunch service, plus inventory of snacks and office supplies.
• Draft and broadcast Slack updates and maintain a welcoming workplace culture.

Skills

Communication skills

Organization & detail

Schedule commitment

Tools

Google Workspace

Slack

Job description

Need local Singaporean Candidates,, No sponsorship will be provided.

Role Overview:

We are seeking a proactive and detail-oriented Contractor Coordinator to join our Global Workplace Operations team in Singapore. In this role, you will serve as the primary on-site resource for day-to-day office management, facilities requests, vendor coordination, and employee communications.

You will play a critical role in ensuring a smooth, welcoming, and well-maintained office environment for team members, contractors, and visitors alike.

Key Responsibilities:

Workplace & Facilities Operations

• Serve as the primary on-site point of contact for employee workplace and facilities requests.
• Communicate directly with building management to report, track, and resolve any facility issues or maintenance needs.
• Coordinate visitor and employee access control, ensuring seamless entry and compliance with security protocols.

Food, Beverage & Hospitality Management

• Maintain daily communication with external lunch vendors to ensure timely delivery and seamless food service.
• Monitor snack, beverage, and office supply inventory; place orders and restock items to maintain fully supplied breakrooms and kitchenettes.

Internal Communications & Community

• Draft and broadcast timely Slack updates regarding office happenings, facilities notifications, visitor reminders, and local updates.
• Promote a welcoming, supportive, and efficient workplace culture for all employees and guests.

Key Qualifications & Requirements:

• Schedule Commitment: Able to work consistently on-site Monday through Friday, 8:00 AM – 4:30 PM.
• Physical Capability: Ability to lift and carry up to 30 lbs (e.g., restocking snack containers, receiving deliveries, moving minor office supplies).
• Communication Skills: Excellent verbal and written communication skills, with a friendly and professional tone suitable for employee-facing messaging (e.g., Slack, email).
• Technical Proficiency: Fluent in Google Workspace (Google Docs, Sheets, Slides, Gmail, Calendar) and workplace messaging tools (e.g., Slack).
• Organization & Detail: Strong organizational skills with the ability to manage daily checklists, inventory, and multiple requests efficiently.

Preferred Qualifications:

• Prior experience in workplace services, hospitality, administrative support, or facilities coordination.
• Experience with external vendor management or catering coordination is a plus.