Warehouse Supervisor

VFI FOOD PTE. LTD.; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

VFI FOOD PTE. LTD. is seeking a hands-on Warehouse Supervisor to lead a small team while actively managing daily warehouse operations in Singapore.

The role focuses on supervising staff, coordinating inbound and outbound activities, and ensuring strict adherence to food safety and quality standards. Applicants should have 3+ years in warehouse/logistics, including FMCG or cold-chain exposure.

Qualifications

• Minimum 3 years of relevant warehouse or logistics experience.
• Experience supervising warehouse staff and coordinating daily warehouse activities.
• Experience in food manufacturing, food distribution, FMCG or cold-chain operations is advantageous.
• Proficient in using Warehouse Management Systems (WMS) and inventory processes.
• Able to work in chillers and freezers and adhere to food safety guidelines.
• Strong organisational, communication and problem-solving skills.
• Capable of leading a team and performing hands-on warehouse duties.

Responsibilities

• Oversee daily warehouse operations and supervise staff.
• Coordinate receiving, storage, picking, packing and dispatch activities.
• Maintain accurate inventory records and monitor stock levels.
• Ensure compliance with food safety, quality and workplace safety requirements.
• Support continuous improvement initiatives to boost productivity and efficiency.

Skills

Staff supervision

Warehouse operations

Inventory control

Logistics coordination

Safety compliance

Tools

WMS

Job description

Key Responsibilities

1. Warehouse Operations & Supervision
   • Supervise and coordinate the daily activities of warehouse staff, including receiving, storage, picking, packing and dispatch.
   • Allocate manpower and work assignments to ensure smooth and timely warehouse operations.
   • Monitor staff performance, work discipline and adherence to warehouse SOPs.
   • Provide on-the-job guidance and training to warehouse team members.
   • Ensure proper housekeeping, cleanliness and organisation of all warehouse areas.
2. Inventory & Stock Control
   • Oversee the receiving, storing, issuing and movement of raw materials, packaging materials and finished goods.
   • Maintain accurate inventory records through the Warehouse Management System (WMS).
   • Conduct regular stock counts, cycle counts and inventory reconciliation.
   • Investigate and follow up on stock discrepancies, damaged goods, shortages and excesses.
   • Monitor stock condition, expiry dates and storage requirements.
3. Receiving, Storage & Dispatch
   • Verify incoming goods against delivery orders, purchase orders and relevant documentation.
   • Ensure goods are properly inspected, labelled and stored in designated locations.
   • Coordinate picking and packing activities according to customer or production requirements.
   • Ensure outgoing goods are accurately picked, checked, packed and dispatched according to delivery schedules.
   • Coordinate with Production, Procurement, Business Development and Logistics teams to support operational requirements.
4. Food Safety, Quality & Workplace Safety
   • Ensure proper handling and storage of food products in accordance with company food safety and hygiene requirements.
   • Maintain appropriate temperature and storage conditions for chilled and frozen products.
   • Ensure warehouse staff comply with workplace safety procedures and proper manual handling practices.
   • Monitor the condition and cleanliness of warehouse equipment, storage areas and workspaces.
   • Report safety hazards, product damage, contamination risks or operational issues promptly to Management.
5. Equipment & Warehouse Control
   • Ensure proper use and maintenance of warehouse equipment, including pallet jacks, trolleys and forklifts where applicable.
   • Monitor warehouse space utilisation and ensure goods are stored safely and efficiently.
   • Ensure proper control of warehouse access, keys, equipment and operational records.
   • Support continuous improvement initiatives to improve warehouse productivity, accuracy and efficiency.
6. Reporting & Administration
   • Maintain accurate warehouse records, including receiving, issuing, stock movement and dispatch documentation.
   • Prepare regular inventory and warehouse operation reports as required.
   • Monitor warehouse KPI such as inventory accuracy, order fulfilment, stock discrepancies, productivity and delivery readiness.
   • Escalate operational issues, manpower concerns and inventory discrepancies to the Reporting Head promptly.
   • Perform other duties and operational assignments as reasonably assigned by Management.

Working Hours

Monday - Saturday: 8:00AM - 5:00PM

Job Requirements

• Minimum 3 years of relevant warehouse or logistics experience, preferably with supervisory experience.
• Experience supervising warehouse staff and coordinating daily warehouse activities.
• Experience in food manufacturing, food distribution, FMCG or cold-chain operations will be an advantage.
• Proficient in using Warehouse Management Systems(WMS) and basic inventory management processes.
• Comfortable working in chiller and freezer environments where required.
• Basic knowledge of food safety, hygiene and workplace safety requirements.
• Good organisational, communication and problem-solving skills.
• Able to work independently, lead a team and respond effectively to operational priorities.
• Comfortable performing hands-on warehouse duties, including manual handling and movement of goods, as required by operational needs and in accordance with workplace safety requirements.

The ideal candidate is a hands-on warehouse supervisor who can lead a small team while remaining actively involved in daily warehouse operations.