(UP $5K) Project Administrator {hkhdv}

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 56,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. invites applications for a Project Admin to support project teams at our Singapore office.

You will coordinate with operators, consultants, contractors and other stakeholders, manage project documents, meetings, and reporting, and assist with contracts and payments. Ideal candidates hold a Diploma or higher in Engineering or Architecture, with at least 2 years in business development, sales or real estate, and familiarity with AutoCAD or MS Project.

Qualifications

• Diploma or above in Engineering, Architecture, or a related field.
• Minimum 2 years of relevant experience in business development, sales, or the real estate industry.
• Familiarity with Singapore's development and regulatory processes is a strong advantage.
• Knowledge of document control systems is a plus.
• Familiarity with construction project management tools or software such as AutoCAD and MS Project.

Responsibilities

• Maintain business communication, networking, and relationship-building with external partners.
• Support the project team in coordinating with operators, consultants, contractors, and other stakeholders.
• Manage project documents, including drawings, technical documents, tender documents, contracts, and correspondence, ensuring proper filing and timely updates.
• Coordinate project meetings, prepare meeting minutes, and follow up on action items.
• Assist in preparing project briefs, progress reports, and presentation materials.
• Coordinate the internal approval, execution, and filing of project-related contracts and documents.
• Prepare and verify supporting documents for project payments and coordinate with the Finance Department on payment submissions.
• Coordinate renovation, maintenance, handover, defect rectification, and leasing matters for company-owned properties, including liaison with contractors, property management, suppliers, and service providers.
• Maintain project records and tracking logs, including contracts, payments, document submissions, and outstanding action items.
• Perform other project, engineering, and property-related administrative and coordination duties as assigned.

Education

Diploma or above in Engineering, Architecture, or a related field

Tools

AutoCAD

MS Project

Job description

Position: Project Admin

Location: Tanjong Pagar

Working Days: Monday - Friday

Working Hours: 9:00am - 6:00pm

Salary: S$4,000 - S$5,000

Key Responsibilities

• Maintain business communication, networking, and relationship-building with external partners
• Support the project team in coordinating with operators, consultants, contractors, and other stakeholders.
• Manage project documents, including drawings, technical documents, tender documents, contracts, and correspondence, ensuring proper filing and timely updates.
• Coordinate project meetings, prepare meeting minutes, and follow up on action items.
• Assist in preparing project briefs, progress reports, and presentation materials.
• Coordinate the internal approval, execution, and filing of project-related contracts and documents.
• Prepare and verify supporting documents for project payments and coordinate with the Finance Department on payment submissions.
• Coordinate renovation, maintenance, handover, defect rectification, and leasing matters for company-owned properties, including liaison with contractors, property management, suppliers, and service providers.
• Maintain project records and tracking logs, including contracts, payments, document submissions, and outstanding action items.
• Perform other project, engineering, and property-related administrative and coordination duties as assigned.

Requirements

• Diploma or above in Engineering, Architecture, or a related field.
• Minimum 2 years of relevant experience in business development, sales, or the real estate industry.
• Familiarity with Singapore's development and regulatory processes is a strong advantage.
• Knowledge of document control systems is a plus.
• Familiarity with construction project management tools or software such as AutoCAD and MS Project.