Transformation Portfolio & Governance Lead

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 120,000 - 170,000; Full time

Job summary

A*STAR - Agency for Science, Technology and Research in Singapore seeks a Program Coordinator to drive governance, portfolio reporting, and stakeholder engagement across enterprise transformation initiatives. You will coordinate with Business Analysts, Project Managers, leaders, and vendors to ensure accurate status, timely reporting, and effective governance.

The role requires strong organizational skills, the ability to manage multiple priorities, and experience in preparing executive-level

Qualifications

• Diploma in a related discipline.
• Minimum 8-10 years of experience in PMO, project coordination, transformation, business operations or events management.
• Experience supporting large-scale transformation, digitalization, technology, or business improvement initiatives.
• Demonstrated experience preparing executive-level reports and coordinating senior governance forums.
• Experience managing procurement and vendor engagement processes.
• Experience in government, public sector, research, technology, or complex matrix organizations will be an advantage.

Responsibilities

• Manage the reporting cadence for a portfolio of transformation projects and strategic initiatives.
• Partner with Business Analysts and project leads to consolidate project status, milestones, risks, dependencies, issues, and key achievements.
• Analyze and validate project information to ensure accuracy, consistency, and timely escalation of risks and issues.
• Prepare portfolio dashboards, progress reports, executive summaries, and governance papers for senior leadership and steering committees.
• Monitor project health indicators and follow up with stakeholders to drive accountability and resolution of outstanding actions.
• Develop high-quality reports, presentations, and briefing materials for management, steering committees, and executive leadership.
• Coordinate across business units to gather updates, align reporting requirements, and ensure decision-makers receive timely information.
• Facilitate communication between project teams, business stakeholders, and leadership to support effective decision-making.
• Support leaders in maintaining visibility of program performance, risks, and resource requirements.
• Coordinate change management activities supporting organizational transformation initiatives.
• Lead the planning and execution of engagement activities such as townhalls, workshops, roadshows, user engagement sessions, and training events.
• Support stakeholder engagement, communications planning, attendance tracking, and feedback analysis.
• Ensure all logistical and operational arrangements are executed effectively and professionally.
• Plan and manage governance forums, project reviews, steering committee meetings, and working group sessions.
• Develop agendas, prepare supporting materials, and facilitate meeting readiness with stakeholders.
• Record key decisions, discussions, and action items.
• Track action closures and follow through with stakeholders to ensure commitments are delivered on schedule.
• Maintain governance documentation and decision registers.
• Manage procurement activities related to transformation initiatives, including purchase requisitions, vendor quotations, contract documentation, invoice processing, and budget tracking.

Skills

Program coordination

Stakeholder management

Analytical skills

Organizational skills

Report writing

Multitasking

Education

Diploma in Business Administration

Tools

Microsoft Excel

PowerPoint

Word

Teams

SharePoint

Power BI

Job description

A*STAR - Agency for Science, Technology and Research in Singapore seeks a Program Coordinator to drive governance, portfolio reporting, and stakeholder engagement across enterprise transformation initiatives. You will coordinate with Business Analysts, Project Managers, leaders, and vendors to ensure accurate status, timely reporting, and effective governance.

The role requires strong organizational skills, the ability to manage multiple priorities, and experience in preparing executive-level