Training Administration Executive

Antares Management Services Pte. Ltd; Singapore; On-site; SGD 36,828 - 42,408; Full time

Job summary

ANTARES MANAGEMENT SERVICES PTE. LTD. is seeking a Training Administration Executive to coordinate training programmes, manage learning records and portals, and support engaging learning events in a West Singapore location.

You will handle end-to-end training operations, including staff registrations, invoicing, subsidies such as SSG, and provide proactive administrative support to HR in a fast-paced environment.

Qualifications

• Diploma in any discipline.
• At least three years of experience providing operational and administrative support to HR departments.
• Ability to work independently with minimal supervision on routine tasks while contributing as a team member.
• Proactive in seeking clarification from colleagues when tasks are unclear or new.
• Good written and verbal communication skills.
• Good time management and strong attention to detail.
• Proficiency in Outlook, Excel and PowerPoint.
• Comfortable using collaboration and learning tools such as Microsoft Forms, Microsoft Teams, SharePoint, Kahoot and Mentimeter.

Responsibilities

• Learning Event Registration: Create and maintain the course catalogue in the training portal.
• Register staff for courses and events by liaising with learning providers and issuing registration links.
• Manage rescheduling and cancellation requests and update affected staff promptly.
• Learning Operations and Administration: Provide logistical support for learning events and manage materials and on-site support.
• Operate digital engagement platforms during events and respond to staff queries on training matters.
• Training Statistics and Records: Collate learning statistics and prepare data for management reporting.

Job description

Employment Type: Full-time, Contract (2 years)

Location: West

Work Schedule: 5 days (Mon – Thu, 8.30am to 6pm; Fri 8.30am to 5.30pm)

Salary: $3300 to $3800

Help Shape Meaningful Learning Experiences!

Are you an organised and detail-oriented administrator with a passion for learning and development Join us as a Training Administration Executive, where you will coordinate training programmes, manage learning records and portals, support engaging learning events, and ensure smooth end-to-end training operations. If you thrive in a fast-paced environment and enjoy delivering exceptional administrative support, we will love to hear from you.

Key Responsibilities

Learning Event Registration

• Create and maintain the course catalogue in the training portal.
• Check the shared training inbox daily for learning-event approval status and required follow-up.
• Register staff for courses, events and conferences by liaising with learning providers, issuing registration links for Singpass verification, tracking registration and confirming attendance.
• Ensure learning providers communicate event confirmation to staff several working days before each event.
• Manage rescheduling and cancellation requests and update affected staff promptly.
• Process training invoices within the required deadline, ensuring applicable subsidies or grants such as SSG funding are applied and supporting records are complete.

Learning Operations and Administration

• Provide logistical and administrative support for centrally managed learning events, including materials, room setup, attendance, refreshments and on-site support.
• Operate or support digital engagement platforms such as Pigeonhole and Mandimeter during learning events.
• Respond to staff queries on training matters.
• Update learning-event status in the team's master training tracker.
• Administer the new-hire curriculum, including scheduling, workshop logistics, refreshments and invoice processing.
• Raise purchase requests and purchase orders for training events and purchases.
• Support updates to functional competencies and learning roadmaps under the team's supervision.

Training Statistics and Records

• Collate learning statistics across Core, Functional and Leadership competencies.
• Maintain data for high-priority capability areas.
• Prepare accurate learning data for management reporting and periodic reviews.

Requirements

• Diploma in any discipline.
• At least three years of experience providing operational and administrative support to HR departments.
• Ability to work independently with minimal supervision on routine tasks while contributing as a team member.
• Proactive in seeking clarification from colleagues when tasks are unclear or new.
• Good written and verbal communication skills.
• Good time management and strong attention to detail.
• Proficiency in Outlook, Excel and PowerPoint.
• Comfortable using collaboration and learning tools such as Microsoft Forms, Microsoft Teams, SharePoint, Kahoot and Mentimeter.

We prefer candidates with:

• Hands-on experience with course registration, learning operations, training trackers or a learning-management system.
• Experience checking training invoices, attendance records and funding or subsidy documents.
• Ability to manage multiple event dates, provider confirmations, participant lists and last-minute changes without losing the audit trail.
• Comfortable supporting physical and virtual learning events and resolving basic digital-platform issues.
• Strong accuracy in data collation and management reporting.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

ANTARES MANAGEMENT SERVICES PTE. LTD.

EA License No.: 25C3031 | Reg No. R0007746

UEN: 202527765K