Trading Operations Executive

UpMan Placements; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

UpMan Placements is seeking a Trade Operations professional in Singapore to manage export documentation, LC terms, and cargo handling from Proforma to final bills of lading. You will coordinate with Sales, Buyers, warehouses and shipping lines to ensure timely shipments and compliant paperwork.

Requirements include a Bachelor's degree in a related field and 3–5 years in trade operations or export documentation, with strong LC knowledge, MS Office proficiency, and excellent communication and

Qualifications

• Bachelor's degree in International Trade, Business Administration, Logistics, or a related field.
• 3–5 years of experience in trade operations / export documentation / international logistics.
• Strong knowledge of LC procedures and international shipping documentation.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent coordination, communication, and follow-up skills.
• Ability to work under pressure with high accuracy.

Responsibilities

• Prepare Proforma Invoices and send to Buyers after deals are finalized.
• Follow up on counter-signed Proforma Invoices and payment terms, including LC drafts.
• Review LC terms and request amendments for non-compliant clauses.
• Finalize purchase orders and cargo readiness dates upon LC confirmation.
• Negotiate freight rates and schedules with shipping lines; arrange shipment.
• Coordinate with warehouses and hauliers to collect and dispatch cargo.
• Provide booking confirmations and ETAs to hauliers for cargo loading.
• Prepare and verify export documentation (Invoices, Packing Lists, COOs, Draft BLs, LC-compliant docs).
• Submit shipping instructions and finalize Bills of Lading with shipping lines.
• Share draft documents with Buyers for checking and confirmation.
• Arrange freight settlement and collect Original Bills of Lading from shipping lines.
• Submit final documents to the Bank for negotiation after Buyer confirmation.
• Monitor and follow up with Buyers until payment is received under LC terms.
• Need candidates who holds Singapore PR.

Skills

MS Office

Coordination

Communication

Attention to detail

Follow-up skills

Education

Bachelor's degree in International Trade, Business Administration, Logistics, or related

Tools

MS Office

Job description

Duties and responsibilities

· · Prepare Proforma Invoices once deals are finalized by the Sales team and send them to Buyers.

· · Follow up on counter-signed Proforma Invoices and payment terms, including LC drafts.

· · Review LC terms and conditions; request amendments for non-compliant clauses.

· · Finalize purchase orders and cargo readiness dates upon confirmation of workable LCs.

· · Negotiate freight rates and schedules with shipping lines; arrange shipment accordingly.

· · Coordinate with warehouses and hauliers to collect and dispatch cargo.

· · Provide booking confirmations and ETAs to hauliers for cargo loading.

· · Prepare and verify export documentation (Invoices, Packing Lists, Certificates of Origin, Draft BLs, and other LC-compliant documents).

· · Submit shipping instructions and finalize Bills of Lading with shipping lines.

· · Share draft documents with Buyers for checking and confirmation.

· · Arrange freight settlement and collect Original Bills of Lading from shipping lines.

· · Submit final documents to the Bank for negotiation after Buyer confirmation and share courier tracking details.

· · Monitor and follow up with Buyers until payment is received under LC terms.

Need candidates who holds Singapore PR.

Qualifications

Bachelor’s degree in International Trade, Business Administration, Logistics, or a related field.

3–5 years of experience in trade operations / export documentation / international logistics (commodities or related industry preferred).

Strong knowledge of Letter of Credit (LC) procedures and international shipping documentation and Cargo Handling.

Proficiency in MS Office (Excel, Word, Outlook).

Excellent coordination, communication, and follow-up skills.

Ability to work under pressure with attention to detail and accuracy.