Trade Operations Officer (Oil & Gas / MNC)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking a meticulous Trade Data Administrator to manage trade data, verify transactions and coordinate with traders and internal teams on confirmations and payments.

You will monitor AR/AP, prepare payments reports and support audits, ensuring compliance with company policies and procedures. Strong analytical and Excel skills are essential for success.

Qualifications

• 1-2 years of working experience in Oil & Gas, with exposure to trading, risk management, accounting or finance.
• Degree in Maritime Studies, Supply Chain Management, Engineering, Finance or related discipline.
• Basic knowledge of international commodity trading, Incoterms and trade finance.
• Knowledge of LC processes is a plus.
• Strong analytical, numerical and problem-solving skills with high attention to detail.
• Able to work independently while coordinating with internal and external stakeholders.
• Good organisational skills and ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office, especially Excel.
• Proactive, responsible and eager to learn about international commodity trading.

Responsibilities

• Maintain and update accurate trade data in the system (quantities, dates, prices, etc.).
• Verify and actualise trade transactions using shipping documents.
• Coordinate with traders, customers and internal teams on price confirmations and payment arrangements.
• Monitor accounts receivable and accounts payable for timely settlements.
• Prepare and review reports on outstanding payments, aged charges and open positions.
• Maintain proper documentation for audit and compliance.
• Support internal and external audits and ensure policy compliance.
• Identify discrepancies and support process improvements.
• Provide general trade administrative and accounting support as assigned.

Skills

Analytical skills

Numerical ability

Problem solving

Attention to detail

Excel proficiency

Organisational skills

Independent worker

Communication

Education

Degree in Maritime Studies / Supply Chain / Engineering / Finance

Tools

Microsoft Excel

Microsoft Office

Job description

Key Responsibilities

• Maintain and update accurate trade data in the system, including trade quantities, dates, prices and other key information.
• Verify and actualise trade transactions based on shipping and supporting documents.
• Coordinate with traders, customers and internal departments on price confirmations, payment arrangements and inventory management.
• Monitor accounts receivable (AR) and accounts payable (AP) to ensure accurate and timely settlements.
• Prepare and review reports on outstanding payments, aged charges, journal-entry errors and open positions.
• Maintain proper physical and electronic documentation for audit and compliance purposes.
• Support internal and external audits and ensure compliance with company policies and procedures.
• Identify discrepancies, investigate operational issues and support process improvements.
• Perform general trade administrative and accounting support duties as assigned.

Requirements

• 1-2 years of working experience in the Oil & Gas industry, preferably with exposure to commodity trading, risk management, accounting or finance.
• Degree in Maritime Studies, Supply Chain Management, Engineering, Finance or a related discipline.
• Basic knowledge of international commodity trading, Incoterms and trade finance.
• Knowledge of Letter of Credit (LC) processes will be an added advantage.
• Strong analytical, numerical and problem-solving skills with excellent attention to detail.
• Able to work independently while maintaining effective teamwork and communication with internal and external stakeholders.
• Good organisational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Excel.
• Proactive, responsible and willing to learn, with a strong interest in developing knowledge of international commodity trading.