Trade Operations Executive

HAIXIN ENERGY TECHNOLOGY INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

HAIXIN ENERGY TECHNOLOGY INTERNATIONAL PTE. LTD. in Singapore is hiring a Shipping & Logistics Coordinator to draft and process contracts, issue LCs, and prepare export/import documents for trading activities.

You will monitor LC progress, coordinate with suppliers and traders, liaise with Beijing HQ, and ensure KYC compliance while using English and Mandarin with colleagues.

Qualifications

• Degree in Shipping/Logistics, International Trade or Economics.
• Willingness to learn and keen interest to work in biofuel sector.
• Proficient in English and Mandarin for liaison with Beijing associates.
• Strong analytical ability and good communication skills.

Responsibilities

• Draft and process purchase/sales contracts and LC-based documents.
• Routine contract checking, LC issuance, and B2B LC matching.
• Follow up LC progress and resolve issues.
• Prepare export/import documents per LC requirements and negotiations.
• Check vessel itineraries and report to relevant parties.
• Prepare, monitor, and verify shipping documents from suppliers.
• Arrange timely payments to suppliers and monitor receivables.
• Liaise with HQ, subsidiaries, and finance on credit and logistics matters.
• Understand KYC requirements and initiate KYC with counterparties.
• Administer third-party office services excluding IT/comm systems with Beijing HQ.

Skills

Analytical mindset

Team player

Proactive

Attention to detail

Communication skills

Self-starter

English & Mandarin

Education

Degree in Shipping/Logistics or related

Job description

• Drafting, processing purchase and sales contracts or counters based on trading recaps.
• Routine operation works including contract checking, Letter of Credit issuance, B2B L/C match.
• Follow-up the status of the L/C progress and solve the issues.
• Prepare export documents as per LC requirements, export documentary negotiation, import bill settlement, or bank instructions, calculation of laytime, etc.
• Check vessel itinerary and report it to relevant parties.
• Prepare, monitor, and verify all shipping documents from suppliers.
• Send the shipping instructions of materials for shipment and make sure to have a copy sent to relevant parties.
• Arrange payments to suppliers on time and monitor receivable payments from customers.
• Liaise with various stakeholders to ensure the shipments are in good order.
• Liaise with internal parties from headquarters, subsidiary companies, finance teams to follow up on credit and logistic matters.
• Understand company's KYC requirements/process and initiate KYC registration with counterparty upon request from all internal stakeholders primarily with traders.
• Responsible for the administration of third party (non-trading) office related services, i.e., office rental, office supplies, utilities and other services excluding IT systems and communication systems with the Beijing Head Office.

REQUIREMENTS

• Degree in Shipping/Logistics, International Trade, Economics and other related.
• Willingness to learn and keen interest to work in the biofuel sector.
• Strong analytical ability, team player, meticulous, and good communication skills, with the ability to self-start.
• Pro-active and able to take initiative to pre-empt problems and complete tasks.
• Proficient in English and Mandarin to liaise with Mandarin speaking associates in Beijing.