Operations Executive

SC SHIPPING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 95,000; Full time

Job summary

SC SHIPPING SINGAPORE PTE. LTD. is seeking a Vessel Operations professional to manage post-fixture activities, issue instructions, monitor voyages, and coordinate with ports and stakeholders.

The role requires 1–3 years of vessel operations experience, proficiency in English and Mandarin, and flexibility for on-call duties. The successful candidate will oversee compliance, safety, and cost control across several voyage phases, with office-based work and occasional travel to vessels or ports.

Qualifications

• Diploma or degree in a relevant field; chemical tanker ops experience is a plus.
• 1–3 years of vessel operations experience, preferably in chemical, oil, or product tanker shipping.
• Strong knowledge of shipping operations, international trade, port operations, and chartering practices.
• Familiarity with shipping systems such as IMOS and DADESK is an advantage
• Able to work independently with minimum supervision.
• Proficient in English and Mandarin for Mandarin-speaking associates.
• Office-based position with occasional travel to ports, vessels, or client meetings.
• Must be available 24/7 via cellphone and on-call during critical voyage operations or emergencies.

Responsibilities

• Manage all post-fixture operational aspects of assigned vessels from voyage start to finish.
• Issue voyage instructions to the Master in accordance with charter party terms and SOPs.
• Monitor voyage progress through noon reports, ECA entries, and port call updates; provide timely updates to charterers, traders, and brokers.
• Track bunker consumption, port rotations, cargo operations, and ETAs to identify delays or deviations.
• Follow up on SOF, laytime calculations, demurrage, and dispatch claims.
• Liaise with agents, terminals, port authorities, and surveyors to ensure smooth port operations.
• Assist in post-fixture commercial support: calculate freight differentials, deviation claims, bunker adjustments, and demurrage; submit voyage-related invoices.

Skills

Shipping operations

English and Mandarin

Independent work

Education

Diploma or Degree (relevant field)

Tools

IMOS

DADESK

Job description

Job Scope and Responsibilities:

1. Voyage Execution & Monitoring

• Manage all post-fixture operational aspects of assigned vessels from voyage commencement to completion.
• Issue voyage instructions to the Master in accordance with charter party (C/P) terms and company SOPs.
• Monitor voyage progress through noon reports, ECA entries, and port call updates; provide timely updates to charterers, traders, and brokers.
• Track bunker consumption, port rotations, cargo operations, and ETAs to identify and mitigate delays or deviations.
• Follow up on Statement of Facts (SOF), laytime calculations, demurrage, and dispatch claims.

2. Port & Cargo Coordination

• Liaise with agents, terminals, port authorities, and surveyors to ensure smooth port operations.
• Coordinate cargo documentation, including B/Ls, cargo manifests, MSDS and shipping instructions).
• Ensure timely completion of pre-arrival formalities, terminal vetting, and compatibility checks.
• Handle notices of readiness (NOR), berthing arrangements, and loading/discharging coordination.

3. Compliance, Safety and Risk management

• Oversee vessel risk management, particularly regarding Bill of Lading issuance and release
• Ensure vessels operate in compliance with international maritime regulations.
• Coordinate tank inspections, cargo compatibility, and ensure adherence to terminal HSSE requirements.
• Monitor cargo heating, tank cleaning, cooling and nitrogen blanketing, and related processes when applicable.

4. Communication & Stakeholder Management

• Maintain daily communication with Masters, charterers, brokers, and other stakeholders.
• Serve as first point of contact for all operational matters, providing real-time solutions.
• Update clients and internal departments on voyage status, performance, and any deviations from plan.

5. Post-Fixture Commercial Support

• Assist in calculating freight differentials, deviation claims, bunker adjustments, and demurrage.
• Submit and reconcile voyage-related invoices, including bunkers, port disbursements and agency fees.
• Support voyage P& L analysis and preparation of voyage performance reports.

6. Cost Control & Efficiency

• Monitor voyage-related expenses to ensure they remain within budget; identify cost-saving opportunities in bunkering, agency fees, and port costs.
• Coordinate efficient bunker stem planning in collaboration with the bunker desk.
• Minimize idle time, delays, and off-hire incidents through proactive management.

Perform any other duties as may be assigned by management from time to time.

Requirements:

• Diploma or Degree in a relevant field; experience with chemical tanker operations is a plus.
• 1–3 years of relevant experience in vessel operations, preferably in chemical, oil, or product tanker shipping.
• Strong knowledge of shipping operations, international trade, port operations, and chartering practices.
• Familiarity with shipping systems such as IMOS and DADESK is an advantage
• Able to work independently with minimum supervision.
• Proficient in both English and Mandarin (required for communication with Mandarin-speaking associates).
• Office-based position with occasional travel to ports, vessels, or client meetings.
• Must be available 24/7 via cellphone and committed to working beyond regular hours, including being on-call during critical voyage operations or emergencies.