Tenancy Executive/ Tenancy Officer

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Singapore is seeking a Tenancy Executive/ Tenancy Officer to manage tenant fit-out and renovation activities on-site. You will be the main liaison for tenant works, advising on fit-out procedures and coordinating hand-overs with strict compliance to checklists and approvals.

You will maintain records, monitor arrears, and work with project managers and contractors to ensure adherence to local authorities and building standards while producing regular tenancy

Responsibilities

• Main liaison for tenant fit-out works and renovation projects
• Provide guidance to tenants on fit-out procedures
• Responsible for hand-over of tenant premises with checklist and defect follow-up
• Maintain keys and fixtures records for vacant units
• Ensure documentation, permits, workers lists, drawings, and deposits are submitted and approved before work
• Coordinate with tenant project managers/contractors to meet local authorities and building standards
• Conduct regular site inspections and enforce company policies
• Prepare monthly tenancy management reports and update fit-out manuals
• Handle sub-division works with relevant parties
• Conduct post-fit-out surveys and maintain tenant archives
• Manage handover/takeover checklists and arrears controls
• Respond to tenant complaints and take corrective action as needed
• Deliver excellent customer service aligned with company standards

Job description

Tenancy Executive/ Tenancy Officer### Tenancy Executive/ Tenancy OfficerAplikuj: On-site: Singapore: Full time: Opublikowano dzisiaj: REQ543322**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.1The key responsibilities include:* + Main liaison for tenant fit-out works and renovation works + Provide guidance to new tenants on building fit-out procedures + Responsible for hand-over of tenant premises in accordance with checklist and follow up and close all defects identified + Overall responsible of keys and fixtures in all vacant units + Ensure all proper documentation, permit to work, workers list, layout drawings, renovation deposit etc are submitted and approved before commencement of works + Follow up closely with tenant’s project managers/contractors to ensure compliance with local authority and building standards and requirements + Conduct regular inspections of work site and ensure strict adherence to our policies and procedures + Responsible for monthly tenancy management reporting, compiling of approved design occupant load and update building fit out manuals periodically + Handle all sub-division works with all relevant parties + Conduct fit-out survey after each fit-out work + Maintain accurate and up to date records of all tenants and keep them organized within an archive. + Responsible for maintaining the checklist for tenant’s premise handovers and takeovers processes + Ensure arrears level of tenants of not more than two months + Investigate and respond to complaints made by or about tenants and take corrective action as required + Manage the delivery of excellent customer services consistent with the company’s service standards and brand attributes**Location:**On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.