Facilities Coordinator (Soft Services)

Jones Lang LaSalle Incorporated; Singapore; In loco; SGD 40.000 - 70.000; Tempo pieno

Descrizione del lavoro

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator (Soft Services) for our Singapore offices. The role oversees coordination with external vendors to maintain a safe, clean, and efficient work environment, including access control, pantry operations, and procurement.

You will manage multiple tasks, from printing access cards to coordinating parking and travel arrangements, while driving fire safety practices and staff training. A proactive, independent approach is essential.

Competenze

• 3–5 years of facilities experience.
• Strong knowledge of facilities operations and inspection routines.
• Proficient in MS Office and general IT competency.

Mansioni

• Oversee cleaning services provided by a 3rd party vendor and ensure high cleanliness standards.
• Stock taking and end-to-end procurement of office supplies.
• Oversee pantry equipment such as vending machines, coffee, tea and water dispensers.
• Manage employees' access cards and building access configurations.
• Print access cards and deactivate/activate access as needed.
• Coordinate printing of business cards and mobile phone contracts.
• Coordinate season parking requests with Building Management Office and verify payments.
• Arrange car rentals and transportation as requested.
• Develop fire safety procedures and lead bi-annual fire drills.
• Maintain list of first aiders and assist in training sessions.
• Arrange booking of non-bookable manager rooms.
• Propose office best practices to improve the office environment and communications.

Conoscenze

Facilities management

Vendor coordination

Access control

MS Office

Communication

Descrizione del lavoro

Facilities Coordinator (Soft Services)### Facilities Coordinator (Soft Services)Aplikuj: On-site: Singapore: Full time: Opublikowano dzisiaj: REQ547526**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Facilities Coordinator (Soft Services)**The facilities Coordinator (Soft Services) will oversee the coordination and management of services which are critical to the overall comfort, cleanliness, productivity and well-being of our Client Singapore offices. The coordinator is responsible to coordinate with external contractors, vendors andinternal stakeholders to ensure a positive and functioning work environment for our employees.Detailed Work scope* Timely response to all requests submitted by employees.* Oversee all cleaning services provided by 3rd party vendor and ensuring highest quality cleanliness standard.* Stock taking and end-to-end procurement of all office supplies required for office operations,* including but not limiting to stationery, first-aid kits supply, access cards and office dry pantry* items* Oversee all pantry equipment such as vending machines, coffee, tea machines and water* dispensers, to ensure they are working in optimal condition.* Manage employee’s access cards and access into Office Building, including but not limited to* printing of access cards, timely configuration or de-activated of their building access with either* Facial Recognition or card access via BMO, and providence of accurate office access for* employees.* Manage and coordinate the request for printing business cards and mobile phone contracts.* Coordination for season parking requests with Building Management Office (BMO) and ensure* that the active season parking list is up-to-date and facilitate verification of payments to BMO, if* required.* Coordination for car rentals and transportation arrangements, upon request* Develop fire safety procedures and spearhead bi-annual fire drill exercise and table-top exercise* for safety wardens.* Maintain up-to-date list of first aiders and support in organizing training sessions for employees* with accredited providers.* Facilitate in the booking of non-bookable manager rooms, when required.* Develop office best practices in improving office environment and provide communication* content for such practices.Job Requirement* At least 3-5 years of Facilities professional experience* Strong Facilities knowledge and experience;* Able to handle manual duties and perform regular facilities inspections;* Pro-active, independent, able to work with minimal supervision and perform under pressure;* Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;* Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in English).**Location:**On-site –Singapore**Job Tags:**Transitions Gap RoleIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.