Temporary HR Executive

Singapore Polytechnic; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Singapore Polytechnic is seeking an Administrative role to support HR on adjunct lecturer management, employee engagement, and HR processes. You will gain hands-on experience with HRIS, project coordination, and stakeholder communication.

Responsibilities include preparing contracts using RPA, managing timesheets in Workday, conducting reference checks, and supporting recruitment reviews. Ideal candidates have a tertiary qualification and strong interpersonal skills in a fast-paced environment.

Qualifications

• Tertiary qualification in any discipline.
• Preferably at least 2 years of office administrative experience.
• Strong interpersonal and communication skills; capable of multi-tasking.

Responsibilities

• Prepare employment contracts using RPA and update information in Workday.
• Assist to ensure timesheets are submitted and accurate before uploading to Workday.
• Assist to conduct reference checks for new joiners.
• Process leave encashment and handle ad hoc admin duties.
• Support adjunct lecturer management and staff engagement activities.

Skills

Interpersonal skills

Independent work

Multi-tasking

Problem-solving

Attention to detail

Workday

Education

Tertiary qualification in any discipline

Tools

RPA

Workday

Job description

You will support the HR Department on matters pertaining to Adjunct Lecturer management, employee engagement activities and human resource management. This role offers a great opportunity to gain hands-on experience in using HR Management System, project management, stakeholders’ communication and engagement.

Responsibilities

Adjunct Lecturer Management

• Prepare employment contracts using RPA, update information in the HR Management System (Workday) and print staff cards
• Assist to ensure timesheets are submitted, check and rectify timesheets for accuracy before uploading into Workday
• Assist to conduct reference checks for new joiners
• Process leave encashment
• Assist to document Standard Operating Procedures and suggest improvements, if applicable

Employee Engagement

• Assist with the organising of SP staff engagement events such as Fruits Party, wellness classes etc.
• Support staff engagement activities in the areas of procurement, vendors’ liaison, and logistics matters
• Assist with the management of the corporate pass system and data collation
• Perform other administration matters and ad hoc duties

Human Resource Management

• Assist in coordinating and scheduling interviews, including liaising with candidates and interviewers
• Prepare documents for the interview panel
• Provide general administrative support such as academic qualification verifications, character reference checks, etc.
• Involve and support in the review of recruitment process
• Assist with the filing of personal documents
• Other ad-hoc duties assigned

Requirements

• Tertiary qualification in any discipline
• Preferably at least 2 years of experience in office administrative work
• Good interpersonal skills with all levels of people
• Able to work independently and comfortable in a fast-paced environment
• Meticulous, proactive, and able to multi-task independently
• Good problem-solving capabilities