Temporary Events Assistant

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 23,000 - 28,000; Part time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a FRONT-OF-HOUSE EVENTS COORDINATOR to support face-to-face and virtual trainings/events at Concourse, Bugis (Singapore). The role covers logistics, materials, AV setup and participant needs for both in-person and online sessions.

The position requires coordinating with facilitators, on-site support, and post-event administration, with a 5-day work week and a 3-month duration. Salary is S$2300 per month.

Qualifications

• At least a GCE A' Level / Diploma holder.
• Good communication skills in English.

Responsibilities

• Coordinate event logistics including venue/classroom setup, breakout rooms, AV equipment, meals and transportation.
• Prepare, ship and track event materials and supplies.
• Set up classrooms and ensure all materials and equipment are ready before the event.
• Coordinate with facilitators, coaches and other event team members.
• Provide on-site support to participants and facilitators during events.
• Troubleshoot operational, technical and logistical issues.
• Manage participant information, attendance, assessments and group assignments.
• Handle post-event activities including evaluations, reports, inventory returns and outstanding participant matters.
• Set up and manage virtual classrooms and rehearsals.
• Provide technical support to facilitators and participants.
• Monitor chat and participant questions during sessions.
• Create and manage breakout rooms, polls, whiteboards and other interactive tools.
• Step in to support the session if the facilitator experiences technical problems.
• Ensure virtual sessions run smoothly and on schedule.
• Complete attendance, evaluations, reports and other post-event administration.

Skills

Event coordination

Logistics

On-site support

Education

GCE A' Level / Diploma

Tools

AV equipment

Job description

3 Months durations

Work location: Concourse (Bugis)

5 days work week

Salary: S$2300

Coordinate and support the smooth delivery of face-to-face and virtual training/events, ensuring logistics, technology, materials and participant needs are properly managed.

Face-to-Face Events

• Coordinate event logistics including venue/classroom setup, breakout rooms, AV equipment, meals and transportation.
• Prepare, ship and track event materials and supplies.
• Set up classrooms and ensure all materials and equipment are ready before the event.
• Coordinate with facilitators, coaches and other event team members.
• Provide on-site support to participants and facilitators during events.
• Troubleshoot operational, technical and logistical issues.
• Manage participant information, attendance, assessments and group assignments.
• Handle post-event activities including evaluations, reports, inventory returns and outstanding participant matters.

Virtual / Online Events

• Set up and manage virtual classrooms and rehearsals.
• Provide technical support to facilitators and participants.
• Monitor chat and participant questions during sessions.
• Create and manage breakout rooms, polls, whiteboards and other interactive tools.
• Step in to support the session if the facilitator experiences technical problems.
• Ensure virtual sessions run smoothly and on schedule.
• Complete attendance, evaluations, reports and other post-event administration.

Requirements

• At least a GCE 'A' Level / Diploma holder
• Good communication skills in English

We regret that only shortlisted applicant will be notified.