Administrative Assistant - 3 months

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. is seeking an organised events and admin coordinator to support end-to-end logistics for in-person and virtual events.

You will manage communications with workshop leaders, take notes, maintain response templates, and assist with accreditation surveys and general event admin tasks. The role also covers Salesforce catalogue management, translation, metadata entry, and reporting for internal teams and Marketing, plus financial and invoice processing and team

Qualifications

• Experience in event coordination or admin support.

Responsibilities

• Coordinate end-to-end logistics for face-to-face and virtual events, including materials preparation, travel info collation, attendance tracking, Zoom setup, and onsite/virtual admin support.
• Manage communication with workshop leaders and participants, take meeting notes, maintain response templates, and assist with accreditation surveys and general event admin tasks.
• Maintain and update the workshop product catalogue in Salesforce; handle translations, metadata entry, CVENT coordination, and generate reports for internal teams and Marketing.
• Update budget sheets, forward invoices, and coordinate with Finance on credit vouchers and reimbursement-related matters.
• Provide coverage for team members, support global/regional initiatives, and escalate issues to leadership as needed.

Skills

Event coordination

Administrative support

Salesforce

Budgeting

Communication

Tools

Salesforce

Job description

• Event Coordination & Logistics
  Support end-to-end logistics for face-to-face and virtual events, including materials preparation, travel info collation, attendance tracking, Zoom setup, and onsite/virtual admin support.
• Administrative & Stakeholder Support
  Manage communication with workshop leaders and participants, take meeting notes, maintain response templates, and assist with accreditation surveys and general event admin tasks.
• Salesforce & Catalogue Management
  Maintain and update the workshop product catalogue in Salesforce; handle translations, metadata entry, CVENT coordination, and generate reports for internal teams and Marketing.
• Financial & Invoice Processing
  Update budget sheets, forward invoices, and coordinate with Finance on credit vouchers and reimbursement-related matters.
• Team & Project Support
  Provide coverage for team members, support global/regional initiatives, and **escalate issues to leadership as needed.**

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117