Events Coordinator (Contract)

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. is seeking an organized Events & Administrative Support professional to coordinate end-to-end logistics for face-to-face and virtual events.

You will manage communications with workshop leaders and participants, take notes, and support accreditation surveys, while handling administrative tasks across the team. The role includes maintaining the workshop product catalogue in Salesforce, translating metadata, coordinating with CVENT, and producing internal reports

Qualifications

• Experience coordinating face-to-face and virtual events.
• Manage communications with workshop leaders and participants.
• Assist with accreditation surveys and event administration.

Responsibilities

• Maintain workshop product catalogue in Salesforce; translations, metadata entry, CVENT coordination, and generate reports for internal teams and Marketing.
• Update budgets, forward invoices, and coordinate with Finance on vouchers and reimbursements.
• Provide coverage for team members, support global/regional initiatives, and escalate issues to leadership as needed.

Skills

Event coordination

Administrative support

Stakeholder management

Team coordination

Tools

Salesforce

CVENT

Zoom

Job description

• Event Coordination & Logistics
  Support end-to-end logistics for face-to-face and virtual events, including materials preparation, travel info collation, attendance tracking, Zoom setup, and onsite/virtual admin support.
• Administrative & Stakeholder Support
  Manage communication with workshop leaders and participants, take meeting notes, maintain response templates, and assist with accreditation surveys and general event admin tasks.
• Salesforce & Catalogue Management
  Maintain and update the workshop product catalogue in Salesforce; handle translations, metadata entry, CVENT coordination, and generate reports for internal teams and Marketing.
• Financial & Invoice Processing
  Update budget sheets, forward invoices, and coordinate with Finance on credit vouchers and reimbursement-related matters.
• Team & Project Support
  Provide coverage for team members, support global/regional initiatives, and **escalate issues to leadership as needed.**

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117