Temporary Administrative assistant

VISION BUILDING FORENSICS PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Part time

Job summary

Vision Building Forensics PTE. LTD. is seeking an organized and detail-oriented administrator to support project teams and office staff. The role focuses on data entry, document control, and routine office tasks to ensure smooth daily operations.

The ideal candidate will have a diploma or A-Level, be proficient in MS Office, and demonstrate accuracy and discretion with confidential information while adapting to a temporary assignment.

Qualifications

• Minimum A-Level / Diploma in a relevant field.
• Proficiency in MS Office (Word, Excel) to support document preparation and data management.
• Strong attention to detail and accuracy to ensure data integrity.
• Ability to handle confidential data responsibly.
• Willingness to learn and commit to a temporary role.

Responsibilities

• Enter, update, and verify data accurately in company systems and spreadsheets.
• Organize and maintain electronic and hard-copy documents to support document control.
• Prepare and format documents to meet project and office requirements.
• Provide administrative support to project teams and office staff.
• Coordinate appointments and assist in liaison for simple activities to support daily operations.
• Maintain a clear filing system to enable easy document retrieval.
• Archive completed records following retention guidelines to ensure compliance.
• Support company's digitalisation implementation strategy.

Skills

Data entry

Attention to detail

Confidential data handling

Willingness to learn

Independent worker

Education

A-Level / Diploma in a relevant field

Tools

MS Office

Excel

Job description

Company Overview

Founded in 2003, Vision Building Forensics (VBF) is a leading building surveying and forensic consultancy in Singapore. We specialize in solving building problems across residential, commercial, industrial, and institutional properties with expertise, integrity, and care.

Job Summary

Support project teams and office staff by managing data entry, document control, and administrative tasks to ensure smooth daily operations and accurate record-keeping.

Responsibilities

• Enter, update, and verify data accurately in company systems and spreadsheets to maintain reliable records
• Organize and maintain electronic and hard-copy documents to support document control and accessibility
• Prepare and format documents to meet project and office requirements
• Provide administrative support to project teams and office staff to facilitate efficient workflow
• Coordinate appointments, handle administrative requests, and assist in liaison for simple activities to support daily office operations
• Maintain a clear, systematic filing system to enable easy document retrieval
• Archive completed records and project documentation following retention guidelines to ensure compliance
• Label and update files properly to maintain document accuracy and accessibility
• Support company's digitalisation implementation strategy.

Preferred competencies and qualifications

• Minimum A-Level / Diploma in a relevant field
• Proficiency in MS Office (Word, Excel) to support document preparation and data management
• Strong attention to detail and accuracy to ensure data integrity
• Ability to handle confidential data responsibly
• Willingness to learn
• Willingness to commit to a temporary role for the required duration
• Able to work independently and diligently to achieve outcomes